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File #: 0603-2020    Version: 1
Type: Ordinance Status: Passed
File created: 2/28/2020 In control: Public Safety Committee
On agenda: 3/16/2020 Final action: 3/19/2020
Title: To authorize and direct the Director of Public Safety to enter into contract with Idemia Identity & Security USA, LLC., to continue payments for the upgraded Automated Fingerprint Identification System (AFIS) for the Division of Police in accordance with the sole source provisions of Columbus City Code; to authorize the appropriation of $462,474.50 within the Special Income Tax Debt Fund; to authorize an expenditure of $924,949.00 from the General Fund and Special Income Tax Fund; and to declare an emergency. ($924,949.00)
Attachments: 1. AFIS Ordinance Attachment, 2. AFIS Sole Source

Explanation

 

BACKGROUND: This ordinance authorizes the Director of Public Safety to enter into a contract with Idemia Identity & Security USA, LLC, formally Morpho Trak, Inc., to continue payments for the upgrade and technical support of the Automated Fingerprint Identification System (AFIS) for the Division of Police.

 

The City of Columbus entered into an agreement with Morpho Trak, Inc. in 2015 to upgrade the City’s 15 year old AFIS which was at approximately 90 percent capacity on fingerprint inventory.  The agreement required the city to make lease payments to the vender over an eleven year period to cover the cost of the upgrade as well as to provide maintenance and technical support of the new system for the duration of the agreement. The new upgraded system, completed in 2016, provides technology that increases the Division’s latent fingerprint accuracy, meaning it provides the Division tools to help identify suspects quickly and more accurately.  The Division of Police anticipates a significant increase in unsolved latent fingerprint hits just by using newer technology.  The Division will be able to query searches to multiple agencies and databases which includes wanted person, persons of special interest, sexual offenders, and terrorist watch list.  

 

Bid Information:  The initial contract was awarded pursuant to the sole source provisions of Chapter 329 of Columbus City Code due to the proprietary nature of AFIS technology, and the prohibitive cost of conversion to a different system.

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.

 

Contract Compliance No.: 04-3320515, (Vendor to be compliant prior to execution of contract).

 

Emergency Designation: Emergency legislation is requested so that the Division of Police may continue to pay for the upgrade of the AFIS system in order to increase the storage capacity. 

 

FISCAL IMPACT:  This ordinance authorizes an expenditure of $924,949.00 to continue payments for the upgraded Automated Fingerprint Identification System (AFIS).  The General Fund and Special Income Tax Fund will be used for this expenditure. A total of $991,703.00 was encumbered and spent in the first year of this upgrade for the maintenance and upgrade of the system. The total cost of the AFIS upgrade will be $10.6 million, funded over an eleven (11) year period pursuant to Ordinance 2715-2015.  Half the cost of the entire system will be reimbursed by Franklin County pursuant to Ordinance 2695-2015.  The City of Columbus will fund the annual cost of the AFIS upgrade and then receive reimbursement from Franklin County for their half of the cost. This is year five (5) of the eleven (11) year period.

Title

To authorize and direct the Director of Public Safety to enter into contract with Idemia Identity & Security USA, LLC.,  to continue payments for the upgraded Automated Fingerprint Identification System (AFIS) for the Division of Police in accordance with the sole source provisions of Columbus City Code; to authorize the appropriation of $462,474.50 within the Special Income Tax Debt Fund; to authorize an expenditure of $924,949.00 from the General Fund and Special Income Tax Fund; and to declare an emergency. ($924,949.00)

 

Body

 

WHEREAS, it is necessary to authorize the appropriation of funds within the Special Income Tax Debt Fund; and,

 

WHEREAS, the Division of Police needs to continue to make annual payments to Idemia Identity & Security USA, LLC. for the upgraded Automated Fingerprint Identification System (AFIS); and,

 

WHEREAS, the upgrade to AFIS was conducted in accordance with sole source provisions of Chapter 329 due to the proprietary nature of the technology and prohibitive cost of conversion to a different system and fingerprint database; and,

 

WHEREAS, AFIS is an invaluable tool for law enforcement in the identification of fingerprints; and,

 

WHEREAS, the City of Columbus will be reimbursed by the Franklin County Commissioners for half the annual cost of this upgrade; and,

 

WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize the Director to enter into a contract with Idemia Identity & Security USA, LLC., to continue annual payments for the upgraded AFIS for the immediate preservation of the public peace, property, health, safety, and welfare; now, therefore:

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1. That the Director of Public Safety be and is hereby authorized and directed to enter into contract with Idemia Identity & Security USA, LLC., for the upgrade of the Automated Fingerprint Identification System (AFIS) for the Division of Police, Department of Public Safety in accordance with the sole source provisions of Columbus City Code.

 

SECTION 2. That from the unappropriated monies in the Special Income Tax Debt Fund No. 4430, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2020, the sum of $462,474.50 is appropriated to the Division of Police, Department of Public Safety per the accounting codes attached to this legislation.

 

SECTION 3. That the expenditure of up to $462,474.50, or so much as thereof as may be needed, be and is hereby authorized from the Special Income Tax Debt Fund and that the expenditure of up to $462,474.50, or so much thereof as may be needed, be and is hereby authorized from the Division of Police General Fund, to pay Idemia Identity & Security USA, LLC., for the upgrade of the Automated Fingerprint Identification System (AFIS) per the accounting codes attached to this legislation for a total expenditure of $924,949.00.

 

SECTION 4. That said agreement shall be awarded in accordance with sole source provisions of City Code Chapter 329.

 

SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 6.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.

 

SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.