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File #: 0433-2020    Version: 1
Type: Ordinance Status: Passed
File created: 2/7/2020 In control: Recreation & Parks Committee
On agenda: 3/16/2020 Final action: 3/19/2020
Title: To authorize the City Auditor to establish an auditor’s certificate for continued professional architectural, engineering, and construction management services in conjunction with park, trail, and facility capital improvement projects managed by the Division of Design and Construction of the Recreation and Parks Department; to authorize the transfer of $450,000.00 between projects within the Recreation and Parks Bond Funds; to amend the 2019 Capital Improvements Budget Ordinance 1326-2019; to authorize the expenditure of $450,000.00 from the Voted Bond Funds. ($450,000.00)
Attachments: 1. 0433-2020 - Waiver of Threshold Regulations, 2. General Design and Construction Management Services

Explanation

 

This ordinance is to authorize the City Auditor to establish an auditor’s certificates for continued professional architectural, engineering, and construction management services in conjunction with park, trail, and facility capital improvement projects managed by the Division of Design and Construction of the Recreation and Parks Department.

 

Background:  Ordinance 2453-2018 originally established an auditor’s certificate for the future award of contracts for architectural, engineering, and construction management services.  This ordinance will authorize the establishment of a new auditor’s certificate to continue awarding contracts to consultants that have been pre-qualified through 2020 and as previously authorized in Ordinance 2453-2018.

 

Services that will be provided may include, but are not limited to:

                     Architectural Design

                     Mechanical, Electrical, Plumbing/HVAC Engineering

                     Structural Engineering

                     Civil Engineering

                     Environmental Engineering

                     Construction Management and Inspection

 

Benefits to the Public: Having this funding in place for unanticipated needs as they arise will benefit the community by helping to ensure that parks, trails, and facilities remain accessible, safe, updated, and user friendly.

 

Community Input/Issues: Community input has not been obtained on this legislation because it is being mainly used of unanticipated and/or emergency needs.  However, community input will be sought as appropriate for any work that results from contracts awarded through this ACPO.  

 

Area(s) Affected: This funding will be available for use on Capital Recreation and Parks projects throughout the City.

 

Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by helping to ensure that the parks, trails, and facilities remain accessible, safe, updated, and user friendly.

 

Fiscal Impact: $450,000.00 is budgeted and available from and within the Voted Recreation and Parks Bond Funds to meet the financial obligations of these various expenditures.

 

Title

 

To authorize the City Auditor to establish an auditor’s certificate for continued professional architectural, engineering, and construction management services in conjunction with park, trail, and facility capital improvement projects managed by the Division of Design and Construction of the Recreation and Parks Department; to authorize the transfer of $450,000.00 between projects within the Recreation and Parks Bond Funds; to amend the 2019 Capital Improvements Budget Ordinance 1326-2019; to authorize the expenditure of $450,000.00 from the Voted Bond Funds. ($450,000.00)

 

Body

 

WHEREAS, it is necessary for the Recreation and Parks Department to have funding in place for unanticipated needs which will benefit the community by helping to ensure that parks, trails, and facilities remain accessible, safe, updated, and user friendly; and

 

WHEREAS, it is necessary to authorize the transfer of $450,000.00 between projects within the Recreation and Parks Bond Funds 7702 and 7712; and

 

WHEREAS, it is necessary to amend the 2019 Capital Improvements Budget Ordinance 1326-2019; and

 

WHEREAS, it is necessary to authorize the expenditure of $450,000.00 from the Voted Bond Funds 7702 and 7712; and

 

WHEREAS, it has become necessary in the usual daily operation of the Recreation and Parks Department to to authorize the City Auditor to establish an auditor’s certificate for continued professional architectural, engineering, and construction management services in conjunction with park, trail, and facility capital improvement projects managed by the Division of Design and Construction;  NOW, THEREFORE

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1. That the City Auditor is hereby authorized to establish an auditor’s certificate for continued professional architectural, engineering, and construction management services in conjunction with park, trail, and facility capital improvement projects managed by the Division of Design and Construction of the Recreation and Parks Department.

 

SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.

 

SECTION 5. That the transfer of $450,000.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Funds 7702 and 7712 per the account codes in the attachment to this ordinance.

 

SECTION 6. That the 2019 Capital Improvements Budget Ordinance 1326-2019 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.

 

Fund / Project / Project Name / Current / Change / Amended

 

Fund 7702 / P511000-100000; Renovation - Misc. (SIT Supported); $2,084,846 / ($220,500) / $1,864,346

Fund 7702 / P512000-100000; New Development - Misc. (SIT Supported); $2,843,852 / ($103,500) / $2,740,352

Fund 7702 / P513000-100000; Acquisition - Misc. (SIT Supported); $1,013,892 / ($36,000) / $977,892

Fund 7712 / P514002-100000; Program Projects (Small) - Golf Misc. (SIT Supported); $22,460 / ($10,500) / $11,960

Fund 7702 / P514003-100000; Program Projects (Small) - Sports Misc.; $10,500 / (10,500) / $0

Fund 7702 / P514004-100000; Program Projects (Small) - Rental Services Misc. (SIT Supported); $147,989 / ($10,500) / $137,489

Fund 7702 / P515000-100000; Program Projects (Large) - Misc. (SIT Supported); $122,500 / ($22,500) / $100,000

Fund 7702 / P516000-100000; Emergency Replacement - Misc. (SIT Supported); $660,620 / ($22,500) / $638,120

Fund 7702 / P517000-100000; Opportunity Projects - Misc. (SIT Supported); $226,372 / ($13,500) / $212,872

 

Fund 7702 / P511020-100000; Renovation - General Design & Construction Management Services (SIT Supported); $0 / $220,500 / $220,500

Fund 7702 / P512020-100000; New Development - General Design & Construction Management Services (SIT Supported); $0 / $103,500 / $103,500

Fund 7702 / P513020-100000; Acquisition - General Design & Construction Management Services (SIT Supported); $0 / $36,000 / $977,892

Fund 7702 / P514020-100000; Program Projects (Small) - General Design & Construction Management Services (SIT Supported); $0 / $21,000 / $21,000

Fund 7712 / P514020-100000; Program Projects (Small) - General Design & Construction Management Services (SIT Supported); $0 / $10,500 / $10,500

Fund 7702 / P515020-100000; Program Projects (Large) - General Design & Construction Management Services (SIT Supported); $0 / $22,500 / $22,500

Fund 7702 / P516020-100000; Emergency Replacement - General Design & Construction Management Services (SIT Supported); $0 / $22,500 / $22,500

Fund 7702 / P517020-100000; Opportunity Projects - General Design & Construction Management Services (SIT Supported); $0 / $13,500 / $13,500

 

SECTION 7. That for the purpose stated in Section 1, the expenditure of $450,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Bond Funds 7702 and 7712 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.

 

SECTION 8.  That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.