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File #: 0502-2020    Version: 1
Type: Ordinance Status: Passed
File created: 2/18/2020 In control: Finance Committee
On agenda: 3/16/2020 Final action: 3/19/2020
Title: To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to enter into contract with Express Wash Concepts LLC., DBA: Moo Moo Express Car Wash, for vehicle washing services; and to authorize the expenditure of $60,000.00 from the Fleet Management Operating Fund. ($60,000.00)
Attachments: 1. Ord 0502-2020 Legislation Template.pdf

Explanation

Background: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Fleet Management Division with Express Wash Concepts LLC (DBA: Moo Moo Express Car Wash) for vehicle washing services.

 

Formal bids were solicited via RFQ014759 and one company submitted a bid, which was opened on February 18, 2020 as follows: 

 

Express Wash Concepts LLC (DBA: Moo Moo Express Wash Concepts) (CC#: CC031873, exp. 1/31/2022, MAJ)           $60,00000

 

The Fleet Management Division recommends that the bid award be made to the most responsive and responsible bidder, Express Wash Concepts LLC (DBA: Moo Moo Express Car Wash).

 

Fiscal Impact: This ordinance authorizes an expenditure of $60,000.00 from the Fleet Management Operating Fund with Express Wash Concepts LLC (DBA: Moo Moo Express Car Wash) for vehicle washing services. The Fleet Management Division budgeted $60,000.00 in the Fleet Operating Fund for these services. In 2019, the Fleet Management Division expended $65,000.00 for these vehicle washing services and in 2018, $45,000.00 was expended.

 

Title

 

To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to enter into contract with Express Wash Concepts LLC., DBA: Moo Moo Express Car Wash, for vehicle washing services; and to authorize the expenditure of $60,000.00 from the Fleet Management Operating Fund. ($60,000.00)

 

Body

 

WHEREAS, it is necessary to contract for annual vehicle washing services for the City of Columbus; and

 

WHEREAS, the Fleet Management Division formally bid for said services via RFQ014759; and

 

WHEREAS, it is the recommendation of the Fleet Management Division to award the contract to the most responsive and responsible bidder, Express Wash Concepts LLC (DBA: Moo Moo Express Car Wash);

 

WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management to authorize the Director to enter into contract with Express Wash Concepts LLC., DBA: Moo Moo Express Car Wash, for the preservation of the public health, safety and welfare;

 

NOW, THEREFORE

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to enter into contract with Express Wash Concepts LLC., DBA: Moo Moo Express Car Wash for vehicle washing services.

 

SECTION 2. That the expenditure of $60,000.00, or so much thereof as may be necessary in regard to the action authorized in Section 1, is hereby authorized in Fund 5200 Fleet Management Operating Fund in object class 03 per the accounting codes in the attachment to this ordinance.

 

See Attached File: Ord 0502-2020 Legislation Template.xls

 

SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.

 

SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.