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File #: 0518-2020    Version: 1
Type: Ordinance Status: Passed
File created: 2/20/2020 In control: Public Utilities Committee
On agenda: 3/16/2020 Final action: 3/19/2020
Title: To authorize the Director of Public Utilities to execute a planned modification of the 2020 - 2022 Construction Administration and Inspection Services Agreement with Stantec Consulting Services, for the joint East Franklinton Phase 1 Improvements Project for the Division of Sewerage and Drainage and Division of Water; and for General Construction projects for the Division of Water; to authorize an expenditure up to $172,569.09 within the Sanitary General Obligations Bond Fund; to authorize transfers and expenditures up to $222,569.10 within the Water General Obligations Bond Fund; and to authorize an amendment to the 2019 Capital Improvements Budget. ($395,138.19)
Attachments: 1. ORD 0518-2020 Information, 2. ORD 0518-2020 Utilization, 3. ORD 0518-2020 E. Franklinton map, 4. ORD 0518-2020 Funding

Explanation

 

1.0 BACKGROUND:

This legislation authorizes the Director of Public Utilities to execute a planned modification to the 2020 - 2022 Construction Administration and Construction Inspection (CA/CI) Services agreement with Stantec Consulting Services, Inc.

 

Funding for this modification will be for the following projects:

 

                     East Franklinton Phase 1 Sewer Line Improvements, CIP 650560-100001, in the amount of $172,569.09.

 

                     East Franklinton Phase 1 Water Line Improvements, CIP 690236-100115, in the amount of $172,569.10.

 

                     CA-CI - General Construction, CIP 690549-10001, in the amount of $50,000.

 

1.1. Amount of additional funds to be expended:  $395,138.19

Original Agreement Amount:                     $198,538.62                        (PO’s not established yet)

Modification 1 (current):                     $395,138.19

Total (Orig. + Mod. 1)                     $593,676.81

 

1.2. Reasons additional goods/services could not be foreseen:  

This is a three-year agreement for fiscal years 2020 - 2022 and modifications were anticipated and explained in the original legislation under Ordinance No. 0130-2020.

 

1.3. Reason other procurement processes are not used: 

This is a multiyear contract that will be modified as required to provide construction administration/inspection services for construction projects that bid during the three year (2020-2022) timeframe.  

 

1.4. How cost of modification was determined:

The cost of Modification No. 1 was determined by negotiations between Stantec and the Divisions of Sewerage and Drainage and Water.

 

2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: 

Division of Sewerage and Drainage projects include rehabilitation of existing sewers, repair to existing sewers, construction of new sewers, and construction of green infrastructure.  The majority of the projects will reduce inflow and infiltration to the City’s sanitary sewer system thus mitigating sanitary sewer overflows to basements and waterways.  Other projects provide improvement to existing storm infrastructure to mitigate drainage/flooding issues.

 

Division of Water projects include replacement or rehabilitation of water lines that have a high break frequency.  Replacement of these water lines will improve water service, decrease burden on water maintenance operations, and reduce water loss.  The Neighborhood Liaison(s) will be contacted and informed of this project during the design phase.  Further community outreach may result through the Neighborhood Liaison Program.

 

3.0 FUTURE MODIFICATION(S):  The Department anticipates requesting additional future modifications to this contract as new construction projects begin during 2020, 2021, and 2022.

 

4.0 CONTRACT COMPLIANCE INFO: 11-2167170 | Exp. 8/1/21 | MAJ | DAX #462

 

Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Stantec Consulting Services.

 

5.0 FISCAL IMPACT:  A transfer of $200,000 within the Water G.O. Bonds Fund, Fund No. 6006, will be necessary as well as an amendment to the 2019 Capital Improvements Budget.

 

 

Title

 

To authorize the Director of Public Utilities to execute a planned modification of the 2020 - 2022 Construction Administration and Inspection Services Agreement with Stantec Consulting Services, for the joint East Franklinton Phase 1 Improvements Project for the Division of Sewerage and Drainage and Division of Water; and for General Construction projects for the Division of Water; to authorize an expenditure up to $172,569.09 within the Sanitary General Obligations Bond Fund; to authorize transfers and expenditures up to $222,569.10 within the Water General Obligations Bond Fund; and to authorize an amendment to the 2019 Capital Improvements Budget.  ($395,138.19)

 

 

Body

 

WHEREAS, Ordinance No. 0130-2020 passed February 3, 2020, authorized the original agreement for Construction Administration and Inspection Services for 2020 - 2022 for Department of Public Utilities capital improvements projects with Stantec Consulting Services, Inc.; and

 

WHEREAS, Modification No. 1 is needed to provide Construction Administration and Inspection Services for the joint East Franklinton Phase 1 Improvements Project for the Division of Sewerage and Drainage and Division of Water; and for General Construction projects for the Division of Water; and

 

WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute a contract modification to the 2020 - 2022 Construction Administration and Inspection Services Agreement with Stantec Consulting Services, Inc., to provide funding for said projects; and

 

WHEREAS, it is necessary to authorize an expenditure of funds within the Sanitary G.O. Bonds Fund; and

 

WHEREAS, it is necessary to authorize transfers and expenditures of funds within the Water G.O. Bonds Fund; and

 

WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and

 

WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Public Utilities to modify and increase the 2020 - 2022 Construction Administration and Inspection Services Agreement with Stantec Consulting Services, Inc., for the preservation of the public health, peace, property, safety, and welfare; Now, therefore:

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Director of Public Utilities be and hereby is authorized to modify and increase the 2020 - 2022 Construction Administration and Inspection Services Agreement with Stantec Consulting Services, Inc., 1500 Lake Shore Drive, Suite 100, Columbus, Ohio 43204 (FID #11-2167170); in the amount of $395,138.19 for the joint East Franklinton Phase 1 Improvements Project for the Division of Sewerage and Drainage and Division of Water; and for General Construction projects for the Division of Water; in accordance with the terms and conditions of the contracts on file in the offices of the Department of Public Utilities.

 

SECTION 2. That the transfer of $200,000.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 - Water G.O. Bonds Fund, per the account codes in the attachment to this ordinance.  (There is already adequate funding in Fund 6006, CIP 690236.)

 

SECTION 3.  That the 2019 Capital Improvements Budget is hereby amended, as follows:

 

Fund No.: 6109

Fund Name:  Sanitary G.O. Bonds

 

Project No. | Project Name | Current Authority | Revised Authority | Change

P650560-100002 | East Franklinton Ph. 3 | $200,000 | $27,430 | -$172,570 (Voted 2016)

P650560-100001 | East Franklinton Ph. 1 | $0 | $172,570 | +$172,570 (Voted 2016)

 

Fund No.:  6006

Fund Name:  Water G.O. Bonds

 

Project No. | Project Name | Current Authority | Revised Authority | Change

P690496-100001 (NEW) | 4th Water Plant Quarry L.A. | $7,454,638 | $7,254,638 | -$200,000  (Transferring extra funds needed for future legislation.)

P690549-100011 (NEW) | 2020 - 2022 CA-CI - Gen’l Constr. | $200,000 | $400,000 | +$200,000

 

P690236-100070 (NEW) | S. Broadleigh Area WL | $350,970 | $178,401 | -$172,569

P690236-100115 (NEW) | E. Franklinton WL | $1,652,275 | $1,824,844 | +$172,569

 

SECTION 4. That the expenditure of $395,138.19 or so much thereof as may be needed, is hereby authorized in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.

 

SECTION 5.  That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 6.  That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.

 

SECTION 7.  That the City Auditor is authorized to establish proper project accounting numbers as appropriate.

 

SECTION 8.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.

 

SECTION 9 That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.