Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to renew a contract, on behalf of the Facilities Management Division, with Winnscapes for mowing and landscape maintenance services.
The Facilities Management Division solicited and received formal bids for mowing and landscaping services on February 26, 2019. Winnscapes was deemed the lowest, responsive, and responsible bidder and was therefore award the contract for mowing and landscaping services for locations under the purview of the Facilities Management Division. This contract was bid with four (4) annual contract renewals options. The Finance and Management Department would like to exercise the first (1st) of the four (4) annual contract renewals.
Winnscapes Contract, FID: 31-1313521, CC# CC005033, expiration date September 17, 2021.
Fiscal Impact: This ordinance authorizes an expenditure of $243,295.50 from the General Fund with Winnscapes for mowing and landscape maintenance services. The Facilities Management Division budgeted $198,700.00 in their 2020 General Fund operating budget for these services. The additional funding will come from budgetary line-item surpluses within the Facilities Management Division general fund budget. In 2018, the Facilities Management Division expended $201,322.25 for mowing and landscaping services. In 2019, the division expended $198,700.35 for these services.
Title
To authorize the Finance and Management Director to renew a contract, on behalf of the Facilities Management Division, with Winnscapes for mowing and landscape maintenance services for facilities under the purview of the Facilities Management Division; to authorize the expenditure of $243,295.50 from the General Fund ($243,295.50)
Body
WHEREAS, the Facilities Management Division solicited formal bids for mowing and landscape maintenance services; and
WHEREAS, the city received four bids and Winnscapes was deemed the lowest, responsive, and responsible bidder; and
WHEREAS, this contract was bid with four (4) annual contract renewals options; and
WHEREAS, the Department of Finance and Management would like to exercise the first (1st) of the four (4) annual contract renewals
WHEREAS, it is necessary to authorize a contract and the expenditure of $243,295.50 from the General Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Facilities Management Division, to authorize the Director of Finance and Management to renew a contract with Winnscapes for mowing and landscape maintenance services for the Facilities Management Division so that lawn and landscaping maintenance can commence; Now, Therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew a contract, on behalf of the Facilities Management Division, with Winnscapes for mowing and landscape maintenance services for locations under the purview of the Facilities Management Division.
SECTION 2. That the expenditure of $243,295.50, or so much thereof as may be needed, is hereby authorized in the General Fund 1000, in Object Class 03 Contractual Services per the accounting codes in the attachment in this ordinance.
SECTION 3. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.