Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Development to renew grant agreements with numerous social service agencies for the provision of services for a twelve-month period that begins on or after January 1, 2020. See attached list for a list of social services agencies awarded contracts in 2019 that will be renewed in 2020. The total amount of these grants in 2020 is up to $4,464,907.00.
In 2018, a request for proposals (RFP) was issued via direct email to agencies and to partners to send to their networks of agencies, press release, and on the City’s website. The City received 142 proposals representing 101 agencies with over $19 million in requests. Of those, forty-four programs were selected for funding in 2019 and contracts were authorized under ordinance 1170-2019.
The awards were given with an anticipated renewal in FY2020 pending availability of funds and program performance per agreements with each agency. All forty-four (44) programs have performed in accordance with their agreements and are approved for a second year of funding. These programs and initiatives will provide services to residents of Columbus within one or more of the City’s Five Investment Strategies:
• Income through Employment
• Job Quality
• Education and Training
• Financial Capability
• Stabilization and Resource Support
Emergency action is necessary to avoid causing interruptions in the delivery of program services.
FISCAL IMPACT: Funding for these expenditures is allocated from the Emergency Human Services Fund 2020 budget (Fund 2231) $2,232,453.50 and the Administration Division’s 2020 General Fund budget $2,232,453.50 (Fund 1000). The funding for the Emergency Human Services portion is contingent on the receipts of the 2020 Hotel/Motel Bed taxes.
Title
To authorize the Director of Development to renew grant agreements with numerous social service agencies to address and provide for multiple human service needs; to authorize the expenditure of up to $2,232,453.50 from the Emergency Human Services Fund; to authorize the expenditure of up to $2,232,453.50 from the general fund; and to declare an emergency. ($4,464,907.00)
Body
WHEREAS, the City received 142 proposals representing 101 agencies with over $19 million in requests; and
WHEREAS, 44 programs were selected in 2019 for up to 2 years of funding through the City’s competitive funding process and its Human Services Grant Program; and
WHEREAS, all 44 programs have been approved for a second year of funding; and
WHEREAS, the Director of the Department of Development desires to renew each 12 month grant agreement, each of which will begin on or after January 1, 2020, with numerous social service agencies for the continued provision of social services; and
WHEREAS, the grants will be funded with a combination of Emergency Human Services Funds and the general fund with the Emegency Human Services funding is contingent on the recipts of the Hotel/Motel Bed Taxes; and
WHEREAS, these programs include, but are not limited to, youth services, resettlement programs, housing referral, intervention activities, information and referral efforts, community mediation, resource centers and neighborhood activities; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that it is immediately necessary to authorize the Director to renew grant agreements with various social service agencies to avoid causing interruptions in the delivery of vital program services, all for the preservation of the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Development be and is hereby authorized to renew grant agreements with the numerous social service agencies listed in Exhibit A (attached to this ordinance) for a twelve (12) month period that begins on or after January 1, 2020, and up to the amount indicated in Exhibit A:
SECTION 2. That for the purpose as stated in Section 1, the expenditure of $2,232,453.50 or so much thereof as may be necessary is hereby authorized in Fund 2231 (Hotel Motel Bed Tax Fund), Dept. 44-01 (Administration), in Object Class 03 (Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. That payments are expressly contingent upon the availability of sufficient monies in the Emergency Human Services Fund to cover the obligation set forth in this contract and in no case shall payments exceed available cash in this fund. In this event that there is not sufficient cash in the fund to cover the obligation set forth in this contract, the City Auditor shall have the authority to make all necessary adjustments at her discretion.
SECTION 4. That the expenditure of $2,232,453.50 or so much thereof as may be needed, is hereby authorized in Fund 1000 (General Fund), Dept-Div 44-01 (Administration), in object class 03 (Services) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessarey to carry out the purpose of this ordinance are hereby deemed appropriated the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.