Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify past, present, and future contracts and purchase orders with OnX USA, LLC. OnX USA, LLC has undergone an acquisition. This ordinance authorizes the assignment of all past, present, and future business done by the City of Columbus from OnX USA, LLC, 27-1445264 to CBTS Technology Solutions, LLC, 82-3783886, and renew HP Equipment, Software, and Services UTC for one year.
The contract, PO130703 was established in accordance with Request for Quotation RFQ009081 and authorized under Ordinance Number 1832-2018 and will expire June 30, 2020. In accordance with the bid specifications, the City and CBTS Technology Solutions, LLC can renew the contract for an additional one year term subject to mutual agreement and approval of proper City Authorities. The new contract expiration date will be June 30, 2021.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency measure so that the assignment of purchase orders may take effect as soon as practical and in accordance with good accounting practices.
FISCAL IMPACT: No additional funding is required to modify the option contract. The Department of Technology must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to modify past, present, and future contract(s) and purchase orders from OnX USA, LLC to CBTS Technology Solutions, LLC, and renew the Universal Term Contract for one year, and to declare an emergency.
Body
WHEREAS, the Finance and Management Department, Purchasing Office, has a Universal Term Contract and open purchase orders for HP Equipment, Software, and Services UTC, for use by Department of Technology; and
WHEREAS, OnX USA, LLC has been acquired by CBTS Technology Solutions, LLC, and in addition to notifying the City, CBTS Technology Solutions, LLC has agreed to honor the past, present, and future contracts and agreements; and renew the contract for one year, and
WHEREAS, this contract was entered into in accordance with Chapter 329 of the Columbus City Code, pursuant to solicitation RFQ009081 with CBTS Technology Solutions, LLC deemed the lowest, most responsive, responsible and best bidder, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Finance and Management Director to modify all past, present, and future contracts and purchase orders established and in process with CBTS Technology Solutions, LLC, and renew the Universal Term Contract for one year, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify all past, present, and future contracts and purchase orders pursuant to those contracts to reflect the change from OnX USA, LLC, 27-1445264 to CBTS Technology Solutions, LLC, 82-3783886, and to renew the Universal Term Contract with CBTS Technology Solutions, LLC, PO130703 for a period of one year, from June 30, 2020 to and including June 30, 2021.
SECTION 2. That this modification is in accordance with relevant provisions of Section 329 of the Columbus City Code.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.