Explanation
This ordinance will authorize the expenditure of $21,167.00 for the purchase of a Redexim Verti-Drain 7215 Aerator for the Recreation and Parks Department’s Golf Courses.
Background: The Golf Maintenance Section is responsible for the maintenance of all golf courses in the City of Columbus. The aerator will be used to maintain the golf courses.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on February 11, 2020 and received by the Finance and Management Department on February 19, 2020.
The Purchasing Office advertised bid RFQ014839. Two (2) bids were received as follows:
Vendor Manufacturer /Model Bid Amount
Baker Vehicle Systems / #006435 Redexim Verti-Drain 7215 $21,167.00
Greenville Turf & Tractor Inc. / #032008 Wiedenmann GXi6 $26,130.00
Low Bidder / Baker Vehicle Systems bid met all specifications and can hold pricing for 180 days.
After reviewing the proposals that were submitted, it was determine that Baker Vehicle Systems was the lowest and most responsive bidder.
Baker Vehicle Systems has met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Baker Vehicle Systems
9035 Freeway Dr. Macedonia, OH 44056
Matt Fellows 614-403-5382
CC006435 / # 34-0690924
February 13, 2022
Emergency Justification: Emergency action is requested so that the aerator will be available for use in the spring 2020 season. This ordinance is establishing the funding required for awarding vendor noted herein. The equipment will be ordered immediately upon the approval of this ordinance and resulting purchase orders.
Benefits to the Public: This piece of equipment will increase the efficiency of golf course operations and improve the condition of the golf course playing surfaces for an improved user experience.
Community Input/Issues: The community has expressed a desire for public and municipally owned golf courses that increase access to the sport for citizens as well as a desire for well-maintained golf courses.
Area(s) Affected: Citywide (99) The entire City of Columbus, Central Ohio, and beyond will benefit from these improvements, adding to the quality of life for golf course users and visitors.
Master Plan Relation: The Master Plan’s focus on creating improved amenities, facilities and parks is supported by this purchase as the equipment will help improve playing surfaces as all courses.
Fiscal Impact: The expenditure of $21,167.00 is budgeted and available from within the Recreation and Parks Voted Recreation and Parks Bond Fund 7702 and 7712 to meet the financial obligations of this agreement.
Title
To authorize the Director of Finance and Management, on behalf of the Department of Recreation and Parks, to enter into an agreement with Baker Vehicle Systems for the purchase of a Redexim Verti-Drain 7215 Aerator; to authorize the transfer of $21,167.00 projects within the Recreation and Parks Bond Fund; to amend the 2019 Capital Improvements Budget Ordinance 1326-2019; to authorize the expenditure of $21,167.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($21,167.00)
Body
WHEREAS, it is necessary to authorize the Director of Finance and Management, on behalf of the Department of Recreation and Parks, to enter into an agreement with Baker Vehicle Systems for the purchase of a Redexim Verti-Drain 7215 Aerator; and
WHEREAS, it is necessary to authorize the transfer of $21,167.00 projects within the Recreation and Parks Bond Funds 7702 and 7712; and
WHEREAS, it is necessary to amend the 2019 Capital Improvements Budget Ordinance 1326-2019; and
WHEREAS, it is necessary to authorize the expenditure of $21,167.00 from the Recreation and Parks Voted Bond Funds 7702 and 7712; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director of Finance and Management to enter into an agreement with Baker Vehicle Systems for the purchase of a Redexim Verti-Drain 7215 Aerator so that the aerator will be available for use in the spring 2020 season thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management, on behalf of the Deparment of Recreation and Parks, be and is hereby authorized and directed to enter into an agreement with Baker Vehicle Systems for the purchase of a Redexim Verti-Drain 7215 Aerator.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $21,167.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 and 7712 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2019 Capital Improvements Budget Ordinance 1326-2019 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702; P510429-100016; Golf - Miscellaneous Improvements (Voted Carryover) / $3,000 / ($3,000) / $0
Fund 7702; P510431-100000; Golf - Airport Golf Course Improvements (Voted Carryover) / $7,400 / ($7,400) / $0
Fund 7712; P514002-100000; Program Projects (Small) - Golf Misc. (SIT Supported) / $11,960 / ($10,767) / $1,193
Fund 7702; P514005-100000; Golf - Equipment (Voted Carryover) / $0 / $10,400 / $10,400
Fund 7712; P514005-100000; Golf - Equipment (SIT Supported) / $0 / $10,767 / $10,767
SECTION 7. That the expenditure of $21,167.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 7702 and 7712 in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.