Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew an existing Universal Term Contract (UTC) for the option to obtain Distribution Transformers with Wesco Distribution Inc. This contract will provide for various categories of Distribution Transformers to be used in outdoor projects in the Division of Power.
This contract, PO137849, was established in accordance with Request for Quotation RFQ009273 and authorized under Ordinance Number 2282-2018 and will expire April 30, 2020. In accordance with the bid specifications, the City and Wesco Distribution Inc. can renew the contract for an additional one year term subject to mutual agreement and approval of proper City Authorities. The new contract expiration date will be April 30, 2021.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency measure to provide a contract for the purchase of transformers as soon as practical.
FISCAL IMPACT: No funding is required to renew the option contract. The Department of Public Utilities must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to renew the Universal Term Contract for the option to purchase Distribution Transformers with Wesco Distribution Inc. and to declare an emergency.
Body
WHEREAS, the Purchasing Office entered into a Universal Term Contract for Distribution Transformers for use by the Division of Power; and
WHEREAS, this contract was entered into in accordance with Chapter 329 of the Columbus City Code, pursuant to solicitation RFQ009273 with Wesco Distribution Inc., deemed the lowest, most responsive, responsible and best bidder; and
WHEREAS, in accordance with the bid specifications, the City and Wesco Distribution Inc. can renew their contract for an additional one year period, subject to mutual agreement and approval of proper City authorities; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is necessary to authorize the Finance and Management Director to immediately renew this Universal Term Contract with Wesco Distribution Inc. for the option to obtain Distribution Transformers thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew this option contract for a period of one year, from April 30, 2020 to and including April 30, 2021 with:
Wesco Distribution Inc., PO137849
SECTION 2. That this extension is in accordance with relevant provisions of Section 329 of the Columbus City Code.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.