Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with 2K General Company for the renovation at the Division of Fire Practical Skills Building, located at 3639 South Parsons Avenue.
This project is for the renovation of the Practical Skills Building at 3639 Parsons Avenue to eliminate the moisture infiltration from the exterior façade. This entails providing a new rain screen to inhibit water from entering the building from the roof parapet down to the grade/paved surfaces. This project also includes the repair and replacement of certain plumbing and HVAC components in the administration area of the Practical Skills Building, in order to address ventilation issues.
Formal bids were solicited and the City received two (2) bids (0 FBE, 0 MBE) on January 17, 2020 as follows:
Company City Bid Amount AS1/FBE/MBE
2K General Company Delaware $3,050,000.00 EBOCC
R.W. Setterlin Building Company Columbus $4,489,000.00 EBOCC
2K General Company submitted the lowest bid and the Office of Construction Management therefore recommends the bid award be made to the lowest, responsive and responsible bidder, 2K General Company.
2K General Company Contract Compliance No. 31-1653018, expiration date September 11, 2020.
Emergency action is requested in order to complete the project before the 2021 winter conditions.
Fiscal Impact: This legislation authorizes an expenditure of $3,050,000.00 from the Construction Management Capital Improvement Fund with 2K General Company for services related to the renovation of the Division of Fire Practical Skills Building located at 3639 South Parsons Avenue.
Title
To amend the 2019 Capital Improvement Budget; to authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with 2K General Company for renovation of the Division of Fire Practical Skills Building; to authorize the transfer of $4,018,922.00 within the Construction Management Capital Improvement Fund; to authorize the expenditure of $3,050,000.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($3,050,000.00)
Body
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget and to authorize the transfer between projects within the Construction Management Capital Improvement Fund; and
WHEREAS, the Finance and Management Department, Office of Construction Management desires to enter into a contract for the renovation of the Division of Fire Practical Skills Building, located at 3639 South Parsons Avenue; and
WHEREAS, the Office of Construction Management solicited bids for this project and two firms submitted bids on January 17, 2020; and
WHEREAS, 2K General Company was deemed the lowest, responsive, and responsible bidder; and
WHEREAS, it is necessary to authorize the expenditure of $3,050,000.00 from the Construction Management Capital Improvement Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, in that it is immediately necessary to authorize the Director to enter into a contract with 2K General Company for services related to renovation of the Division of Fire Practical Skills Building so that renovation work can be completed expeditiously in order to meet the occupancy deadline, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract, on behalf of the Office of Construction Management, with 2K General Company for renovation of the Division of Fire Practical Skills Building located at 3639 South Parsons Avenue.
SECTION 2. That the 2019 Capital Improvement Budget be amended per the accounting codes in the attachment to this ordinance.
See Attached File: 0640-2020 Legislation Template.xls
SECTION 3. That the transfer of $4,018,922.00, or so much thereof as may be needed, is hereby authorized with the Construction Management Capital Improvement Fund 7733 in Object Class 06 - Capital Outlay per the accounting codes in the attachment to this ordinance.
See Attached File: 0640-2020 Legislation Template.xls
SECTION 4. That the expenditure of $3,050,000.00, or so much thereof as may be necessary in regard to the actions authorized in SECTIONS 1, is hereby authorized in the Construction Management Capital Improvement Fund 7733 in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
See Attached File: 0640-2020 Legislation Template.xls
SECTION 5. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding sources for all contracts or contract modifications associated with the ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.