Explanation
1.0 BACKGROUND:
This legislation authorizes the Director of Public Utilities to execute a planned modification to the 2020 - 2022 Construction Administration and Construction Inspection (CA/CI) Services agreement with Stantec Consulting Services, Inc.
Funding for this modification will be for the Alum Creek Trunk (Middle) Rehabilitation Phase B Project, CIP# 650725-100015.
1.1. Amount of additional funds to be expended: $395,138.19
Original Agreement Amount: $198,538.62 (PO not established yet)
Modification 1 (pending): $395,138.19 (PO not established yet)
Modification 2 (current): $248,287.56
Total (Orig. + Mod. 1 & 2) $841,964.12
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2020 - 2022 and modifications were anticipated and explained in the original legislation under Ordinance No. 0130-2020.
1.3. Reason other procurement processes are not used:
This is a multiyear contract that will be modified as required to provide construction administration/inspection services for construction projects that bid during the three year (2020-2022) timeframe.
1.4. How cost of modification was determined:
The cost of Modification No. 2 was determined by negotiations between Stantec and the Divisions of Sewerage and Drainage.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
Division of Sewerage and Drainage projects include rehabilitation of existing sewers, repair to existing sewers, construction of new sewers, and construction of green infrastructure. The majority of the projects will reduce inflow and infiltration to the City’s sanitary sewer system thus mitigating sanitary sewer overflows to basements and waterways. Other projects provide improvement to existing storm infrastructure to mitigate drainage/flooding issues.
3.0 FUTURE MODIFICATION(S): The Department anticipates requesting additional future modifications to this contract as new construction projects begin during 2020, 2021, and 2022.
4.0 EMERGECY DESIGNATION: This Ordinance is being requested as an Emergency ordinance in order to meet project timelines and deliverables.
5.0 CONTRACT COMPLIANCE INFO: 11-2167170 | Exp. 8/1/21 | MAJ | DAX #462
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Stantec Consulting Services.
6.0 FISCAL IMPACT: There is sufficient funding within the project for this expenditure. However, an amendment to the 2019 Capital Improvements Budget is necessary to align the authority.
Title
To authorize the Director of Public Utilities to execute a planned modification of the 2020 - 2022 Construction Administration and Inspection Services Agreement with Stantec Consulting Services, for the Alum Creek Trunk (Middle) Rehabilitation Phase B Project; to authorize an expenditure of up to $248,287.56 from the Sanitary General Obligation Bond Fund; to authorize an amendment to the 2019 Capital Improvements Budget; and to declare an emergency. ($248,287.56)
Body
WHEREAS, Ordinance No. 0130-2020 passed February 3, 2020, authorized the original agreement for Construction Administration and Inspection Services for 2020 - 2022 for Department of Public Utilities capital improvements projects with Stantec Consulting Services, Inc.; and
WHEREAS, Modification No. 1 was legislated with Ordinance 0518-2020 to provide Construction Administration and Inspection Services for the joint East Franklinton Phase 1 Improvements Project for the Division of Sewerage and Drainage and Division of Water; and for General Construction projects for the Division of Water; and
WHEREAS, Modification No. 2 is needed to fund the Construction Administration and Inspection Services for the Alum Creek Trunk (Middle) Rehabilitation Phase B Project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute a contract modification to the 2020 - 2022 Construction Administration and Inspection Services Agreement with Stantec Consulting Services, Inc., to provide funding for said projects; and
WHEREAS, it is necessary to authorize an expenditure of funds within the Sanitary G.O. Bonds Fund; and
WHEREAS, it is necessary to amend the 2019 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Utilities in that it is immediately necessary to authorize the Director to modify and increase the 2020 - 2022 Construction Administration and Inspection Services Agreement with Stantec Consulting Services, Inc., in order to meet project deliverables and deadlines for the preservation of the public peace, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify and increase the 2020 - 2022 Construction Administration and Inspection Services Agreement with Stantec Consulting Services, Inc., 1500 Lake Shore Drive, Suite 100, Columbus, Ohio 43204 (FID #11-2167170); in the amount of $248,287.56 for the Alum Creek Trunk (Middle) Rehabilitation Phase B Project CIP# 650725-100015; in accordance with the terms and conditions of the contracts on file in the offices of the Department of Public Utilities.
SECTION 2. That the 2019 Capital Improvements Budget, the Sanitary General Obligation Bond Fund 6109 is hereby amended, as follows:
Project No. | Project Name | Current Authority | Revised Authority | Change
P650725-100009 | Center Large Diameter Rehabilitation | $550,000 | $301,712 | -$248,288 (carryover)
P650725-100015 | Alum Creek Trunk (Middle) Rehabilitation Phase B | $0 | $248,288 | +$248,288 (carryover)
SECTION 3. That the expenditure of $248,287.56 or so much thereof as may be needed, is hereby authorized in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten (10) days after passage if the Mayor neither approves nor vetoes this Ordinance.