Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Complete General Construction Company relative to the Intersection Improvements - SR 161 North Service Road at Cleveland Avenue project and to provide payment for construction, construction administration, and construction inspection services.
The aforementioned project encompasses shifting the southbound left turn lane at the intersection of Cleveland Ave with SR 161, constructing a new traffic signal cabinet and controller at the intersection of Cleveland Avenue with SR 161, pavement overlay, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is April 13, 2020. The project was let by the Office of Support Services through Vendor Services and Bid Express. Two bids were received on February 11, 2020, and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Complete General Const. Co. $422,700.65 Columbus, OH Majority
Danbert Electric Corp. $436,028.18 Plain City, OH Majority
Award is to be made to Complete General Construction Company as the lowest responsive and responsible and best bidder for their bid of $422,700.65. The amount of construction administration and inspection services will be $54,951.08. The total legislated amount is $477,651.73.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction Company.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Complete General Construction Company is CC006056, which expires July 8, 2021.
3. PRE-QUALIFICATION STATUS
Complete General Construction Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
A reimbursement grant capped in the amount of $380,430.00 from the Ohio Department of Transportation in Fund 7765 (Federal Transportation Grant Fund), Grant #G591910 (SR 161 at Cleveland Avenue 104709), will partially fund construction for this project. The grant amount will need to be appropriated.
Funding for the local share of estimated construction costs, $42,270.65, and construction administration and inspection costs, $54,951.08, for a total of $97,221.73, is budgeted and available in the Streets and Highway Bonds Fund, Fund 7704, Project P530086-100040 (Intersection Improvements - SR 161 North Service Road at Cleveland Avenue).
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the travelling public.
Due to the critical nature of this project, the Department of Public Service requested an emergency waiver of the provisions of Columbus City Code Chapter 329 from the Director of the Division of Finance and Management following the procedures set forth under the Mayor's Executive Order 2020-01 "Declaration of State of Emergency". That waiver was approved on March 23, 2020, and PO221357 was established with Complete General Construction Company with the provision that this ordinance would be drafted for the next council meeting.
Title
To appropriate funds within the Federal Transportation Grant Fund; to authorize the Director of Public Service to enter into contract with Complete General Construction Company relative to the Intersection Improvements - SR 161 North Service Road at Cleveland Avenue project; to authorize the expenditure of up to $380,430.00 from the Federal Transportation Grant Fund; to authorize the expenditure of up to $97,221.73 from the Streets and Highways Bond Fund; to authorize the repayment of any unused grant funds at the end of the grant period; and to declare an emergency. ($477,651.73)
Body
WHEREAS, the Department of Public Service is engaged in the Intersection Improvements - SR 161 North Service Road at Cleveland Avenue project; and
WHEREAS, the aforementioned project encompasses shifting the southbound left turn lane at the intersection of Cleveland Ave with SR161, constructing a new traffic signal cabinet and controller at the intersection of Cleveland Avenue with SR 161, pavement overlay, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Complete General Construction Company will be awarded the contract for the Intersection Improvements - SR 161 North Service Road at Cleveland Avenue project; and
WHEREAS, this legislation authorizes the Director of Public Service to enter into contract with Complete General Construction Company for the aforementioned project; and
WHEREAS, the Department of Public Service requires funding to be available for the Intersection Improvements - SR 161 North Service Road at Cleveland Avenue project to provide for construction, construction administration, and construction inspection services; and
WHEREAS, construction of this project will be funded with Federal Transportation grant funds and Department of Public Service bond funds; and
WHEREAS, funds must be appropriated within the Federal Transportation Grants Fund for that purpose; and
WHEREAS, the Department of Public Service sought and received approval to waive the provisions of Columbus City Code Chapter 329 following the procedures set forth under the Mayor's Executive Order 2020-01 "Declaration of State of Emergency"; and
WHEREAS, PO221357 has been established for this purpose with the provision that this ordinance would be drafted to formally authorize this contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Complete General Construction Company in order to complete needed improvements at the earliest time possible to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2020, the sum of $380,430.00 is appropriated in Fund 7765 (Federal Transportation Grant Fund), Dept-Div 59-12 (Division of Design and Construction), Grant G591910 (SR 161 at Cleveland Avenue 104709), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 2. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Complete General Construction Company, 1221 E. Fifth Avenue, Columbus, Ohio, 43219, relative to the Intersection Improvements - SR 161 North Service Road at Cleveland Avenue project in the amount of up to $422,700.65 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $54,951.08.
SECTION 3. That the expenditure of $380,430.00, or so much thereof as may be needed, is hereby authorized in Fund 7765 (Federal Transportation Grant Fund), Dept-Div 59-12 (Design and Construction), Grant G591910 (SR 161 at Cleveland Avenue 104709), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $97,221.73, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 59-12 (Design and Construction), Project P530086-100040 (Intersection Improvements - SR 161 North Service Road at Cleveland Avenue), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $422,700.65, or as much thereof as may be needed, is hereby authorized from PO221357 to pay for the contract and the expenditure of $54,951.08, or as much thereof as may be needed, is hereby authorized from ACDI001045 to pay for construction administration and construction inspection for this project.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That, at the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.