Explanation
This ordinance will authorize the expenditure of $40,000.00 for the purchase of Recreation and Parks Fitness Equipment.
This ordinance will establish an auditor’s certificate and authorize the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract (UTC) Purchase Agreements for the purchase of Commercial Grade Fitness Equipment and Replacement Parts.
Background: It is necessary to authorize this expenditure to have the funding and approval complete to commence purchasing. Competitive bids will be solicited and opened by the Purchasing Office, Recreation and Parks, or purchases will be made using a City of Columbus UTC.
Anticipated expenditures will include all types of commercial grade fitness equipment as needed for replacing worn out equipment or purchasing additional pieces for improvements to the 18 designated Fitness Sites located within Recreation and Parks community centers.
Emergency Justification: An emergency is being requested in order to have equipment purchased and available as soon as possible so that worn out equipment can be replaced in a timely manner. Equipment will be ordered immediately once the funding is available and this ordinance is establishing the funding required for these purchases.
Fiscal Impact: $40,000.00 is required and budgeted from within the Recreation and Parks Operating Fund 2285 and Permanent Improvement Fund 7747 to meet the financial obligations of these various expenditures.
Title
To authorize the expenditure of $40,000.00 from the Recreation and Parks Permanent Improvement Fund and the Recreation and Parks Operating; to authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate UTC Purchase Agreements for fitness equipment; to establish an auditor's certificate in the amount of $40,000.00 for the purchase of various fitness equipment; to authorize the appropriation of $20,000.00 within the Recreation and Parks Permanent Improvement Fund 7747; to authorize the transfer of $20,000.00 between projects within the Recreation and Parks Permanent Improvement Fund; to amend the 2019 Capital Improvements Budget; and to declare an emergency. ($40,000.00)
Body
WHEREAS, competitive bids will be solicited and opened by the Purchasing Office, Recreation and Parks, or purchases will be made using a City of Columbus UTC to acquire various fitness equipment for the Recreation and Parks Department; and
WHEREAS, it is necessary to authorize the expenditure of $40,000.00 from within the Recreation and Parks Permanent Improvement Operating Fund 2285 and Fund 7747 for the purchase of various equipment; and
WHEREAS, it is necessary to establish an auditor's certificate in the amount of $40,000.00 for the purchase of various equipment; and
WHEREAS, funding is available for these purchases from unallocated balances within the Recreation and Parks Operating Fund 2285 and Permanent Improvement Fund 7747; and
WHEREAS, it is necessary to authorize the transfer of $20,000 between projects within the Recreation and Parks Permanent Improvement Fund; and
WHEREAS, it is necessary to amend the 2019 Capital Improvements Budget; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate UTC Purchase Agreements for fitness equipment so that needed equipment expenditures and improvements are not delayed; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is authorized to set up a certificate in the amount of $40,000.00 for the purchase of fitness equipment within the Recreation and Parks Department.
SECTION 2. That the Director of Finance and Management is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate UTC Purchase Agreements for fitness equipment.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That the appropriation of $20,000.00 is authorized from within the Recreation and Parks Permanent Improvement Fund 7747.
SECTION 7. That the transfer of $20,000.00, or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Permanent Improvement Fund 7747 per the account codes in the attachments to this ordinance.
SECTION 8. That the 2019 Capital Improvements Budget Ordinance 1326-2019 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7747; P747999-100000; Unallocated Balance Fund 7747 (Carryover) / $476,530 / ($20,000) / $456,530
Fund 7747; P510040-100000; Recreation & Parks Equipment (Carryover) / $0 / $20,000 / $20,000
SECTION 9. That the expenditure of $40,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Operating Fund 2285 and Permanent Improvement Fund 7747 in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 10. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, best, most responsive and most responsible vendor(s) to the Director of Recreation and Parks and/or the Director of Finance and Management.
SECTION 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.