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File #: 0657-2020    Version: 1
Type: Ordinance Status: Passed
File created: 3/5/2020 In control: Economic Development Committee
On agenda: 4/20/2020 Final action: 4/23/2020
Title: To authorize the Director of Building and Zoning Services to establish a purchase order for the purchase of document conversion services from the 3SG Plus, LLC, State of Ohio, State Term Schedule (STS); to authorize the expenditure of $325,000.00 from the Development Services Fund; and to declare an emergency. ($325,000.00)
Attachments: 1. Ordinance 0657-2020 Legislation Template.pdf
Background

Background: The Department of Building and Zoning Services has an immediate need for the conversion of existing documents into electronic images. Ordinance Nos. 2833-2014, 1487-2016, 0624-2017, 2762-2017, 0851-2018, 0765-2019, and 2847-2019 authorized purchase orders for imaging services. The imaging services optimize storage space, reduce future storage costs and provide efficient access to department information. The department requests an additional purchase order for ongoing document conversion services provided by 3SG Plus, LLC.

This legislation authorizes the Director of Building and Zoning Services to establish a purchase order for the purchase of document conversion services from 3SG Plus, LLC, State of Ohio, State Term Schedule (STS): State Term Schedule # 534577, expiration date 6/30/2021. Due to time and storage constraints, as well as the continuity of the project, cost effectiveness and the minority certification of the company, it is deemed in the best interest of the City to purchase from the aforementioned State Term Schedule.

Ordinance 582-87 authorizes the City of Columbus to purchase from cooperative purchasing contracts which are not bid, but negotiated contracts.

EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier for critical technology services.

CONTRACT COMPLIANCE:
Vendor: 3SG Plus, LLC (DAX Vendor Acct. No.: 019867); Certification #: MBE019867


The company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.

Fiscal Impact: The Department of Building and Zoning Services legislated $800,000 (via Ordinance No. 2833-2014), $252,500 (via Ordinance No. 1487-2016), $322,893.20 (via Ordinance No. 0624-2017), $250,000 (via Ordnance No. 2762-2017), $2...

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