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File #: 0665-2020    Version: 1
Type: Ordinance Status: Passed
File created: 3/5/2020 In control: Technology Committee
On agenda: 4/20/2020 Final action: 4/23/2020
Title: To authorize the Director of the Department of Technology to enter into contracts with Vertiv Corporation, for annual maintenance and related services associated with the Uninterrupted Power Supply (UPS) systems; to authorize the Director of the Department of Technology to enter into contract with Vertiv Corporation for heating, cooling and ventilation (HVAC) system and various equipment maintenance; to waive the competitive bidding provisions of the Columbus City Code; in accordance with sole source provisions of Columbus City Code; to authorize additional funding for the true-up for 2019-2020 service calls and the extension and use of any remaining unspent/existing balance on a previously authorized purchase order so that outstanding invoices can be paid; to authorize the expenditure of $191,861.52, including contingency funds, from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($191,861.52)
Attachments: 1. 0665-2020 EXP, 2. Bid Waiver Ord. No. 0665-2020, 3. Ord. 0665-2020 Quote2 - City of Columbus UPS Svc 2020-21 (1), 4. Ord. 0665-2020 Quote - City of Columbus HVAC ATS GEN Svc 2020-21 (1), 5. 2020 Sole Source Letter - City of Columbus 2020_Vertiv (1), 6. Sole Source Form_Ord. 0665-2020_Vertiv Corp, 7. 2020 Vertiv T M Quote
Explanation

BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to enter into a contract with Vertiv Corporation for maintenance and related services on the City’s Uninterrupted Power Supply (UPS) systems. The City entered into an agreement (EL006410) for UPS maintenance services, authorized by ordinance 1160-2006. Last year, the agreement was continued by authority of ordinance 0808-2019, passed May 6, 2019, through purchase order PO172923. Approval of this ordinance will provide UPS maintenance services for the period April 19, 2020 to April 18, 2021, at a total cost of $67,810.48.

Although maintenance services for the UPS systems are available from other suppliers, Vertiv Corporation is the only factory authorized service provider for the UPS equipment used at the City's data centers. Where alternate providers of UPS services are required to utilize Liebert technicians, Vertiv Corporation's policy is to bill the end user directly and not the third party service provider; nor does Vertiv Corporation support third party organizations with technical back-up or guaranteed parts availability. Given the critical need for reliable UPS systems at the City's data centers, it is in the City's best interests to contract directly with Vertiv Corporation. As such, this ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus Code Chapter 329.
This ordinance will also authorize the Director of the Department of Technology to enter into a contract agreement with Vertiv Corporation for additional equipment; heating, cooling and ventilation (HVAC), Automatic Transfer Switch (ATS), Generators maintenance and support services with a coverage term period of 4/19/2020 through 4/18/2021, in the amount of $49,051.04. Last year, the agreement was authorized under ordinance 0808-2019, passed May 6, 2019, through purchase order PO172924.
As a result of various system and equipment failures/m...

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