Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into professional services contracts with Resource International in the amount of up to $1,500,000.00 for the Resurfacing - Pavement and Asset Management 2019 project.
The intent of this project is to provide the City of Columbus, Department of Public Service, with an experienced and professional consulting firm to perform a pavement condition survey, assessment, and inventory service on the entire City network consisting of approximately 2,100 centerline miles. Data collected through the pavement condition survey will be used within Lucity to develop preliminary budgets, maintenance strategies, and aid in resurfacing planning/coordination.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Resurfacing - Pavement and Asset Management 2019 contract. The project was formally advertised on the Bonfire and Vendor Services web sites from January 20, 2020, to February 25, 2020. The
City received five responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on March 4, 2020. The responding firms were:
Company Name City/State Majority/MBE/MBR/F1/AS1/PHC
Resource International, Inc. Columbus, OH WBE
Data Transfer Solutions Columbus, OH MAJ
AECOM Columbus, OH MAJ
Transmap Corporation Columbus, OH MAJ
IMS Infrastucture Management Columbus, OH MAJ
Resource International received the highest score by the evaluation committee and will be awarded the Resurfacing - Pavement and Asset Management 2019 contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Resource International.
2. CONTRACT COMPLIANCE
Resource International’s contract compliance number is WBE004197 and expires 05/31/2020.
3. FISCAL IMPACT
This is a budgeted expense within Fund 7704, the Streets and Highways Bond Fund. An amendment to the 2019 Capital Improvement Budget is necessary to align budget authority with the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract to complete the project in a timely manner.
Title
To amend the 2019 Capital Improvement Budget; to authorize the Director of Public Service to enter into a professional services contract with Resource International for the Resurfacing - Pavement and Asset Management 2019 project; to authorize the expenditure of up to $1,500,000.00 from the Streets and Highways Bond Fund to pay for the project; and to declare an emergency. ($1,500,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide for an experienced and professional consulting firm to perform a pavement condition survey, assessment, and inventory service on the entire City network consisting of approximately 2,100 centerline miles; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Resurfacing - Pavement and Asset Management 2019 project; and
WHEREAS, Resource International submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with Resource International for the provision of professional engineering consulting services described above in the amount of up to $1,500,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with Resource International to expedite this contract to complete the project in a timely manner, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvement Budget authorized by Ordinance 1326-2019 be and is hereby amended as follows:
Fund / Project / Project Name / Current / Change / Amended
7704 / P530282-100001 / Resurfacing - Pavement Management Services (Voted 2019 SIT Supported) / $1,500,000.00 / ($1,500,000.00) / $0.00
7704 / P530282-100145 / Resurfacing - Pavement and Asset Management 2019 (Voted 2019 SIT Supported) / $0.00 / $1,500,000.00 / $1,500,000.00
SECTION 2. That the Director of Public Service be, and hereby is, authorized to enter into professional services contract with Resource International, Inc., at 6350 Presidential Gateway, Columbus, Ohio, 43231, for the Resurfacing - Pavement and Asset Management 2019 project in an amount up to $1,500,000.00.
SECTION 3. That the expenditure of $1,500,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Infrastructure Management), Project P530282-100145 (Resurfacing - Pavement and Asset Management 2019), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.