Explanation
The City Auditor originally entered into a Professional Services Agreement with Tyler Technologies, Inc., for the Purchase and Installation, Maintenance, and Support of City Financial Management System. The contract was authorized by Ordinance No. 1077-2013 and passed by the Columbus City Council on May 20, 2013.
The contract included annual renewal provisions for hosting, maintenance, and support for the Dynamics AX system manufactured by Microsoft with services provided through its partner Tyler Technologies, Inc. The most recent contract modification and renewal for two (2) years was authorized by Ordinance No. 0895-2018 and passed by Columbus City Council 4/12/2018.
The City’s Auditor Office and Finance Department have started the process to migrate from DAX 2012 to Dynamics 365 for Finance and Operations. Go-live of D365 is expected to occur 8/30/2020. Tyler support is being extended to ensure continuation of support and hosting of the city’s financial management system until D365 is implemented.
This legislation authorizes the City Auditor to modify and extend the contract authorized by Ordinance no. 0718-2020 for up to one year and provides funding for the first 3 quarters of the contract to cover services until transition to D365. If further funding is needed to cover the remaining period, the City Auditor would seek additional authorization by Council through a subsequent ordinance. The contract with Tyler includes a provision for the City to exercise an early opt out option from the hosting agreement with 60 days’ notice. The original contract with Tyler also provided for additional extensions and this extension is necessary to ensure a seamless transition to D365 while continuing support and hosting of the city's financial management system, Dynamics AX and in accordance with the existing contracts with Tyler Technologies, Inc. and Microsoft Corporation. The cost for the AX hosting and support extension for this renewal per the cont...
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