Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into agreements with and to accept contributions from the Central Ohio Transit Authority (COTA) relative to Resurfacing - 2020 Project 1, and to, as necessary, provide a refund to or to accept additional monies from COTA after final accounting has been performed.
The aforementioned project encompasses repairing 102 City streets and constructing 486 ADA curb ramps along those streets. As part of that effort, the Department of Public Service plans to reconstruct a portion of Transit Drive from Stelzer Road to approximately 500 feet east of that intersection, which provides ingress to and egress from the Easton Transit Center Park & Ride location. The estimated cost to remove and replace the existing pavement on Transit Drive is $237,512.24, which will be split equally by the Department of Public Service and COTA.
2. EMERGENCY DESIGNATION
Emergency action is requested to authorize the Director of Public Service to execute agreements with COTA as soon as reasonably practicable to facilitate the acceptance and expenditure of requisite construction funding so as to prevent unnecessary delays in the completion of the aforementioned public improvements.
3. FISCAL IMPACT
This ordinance is not requesting approval to spend additional City funds. Ordinance 0582-2020 authorized the expenditure of the funds needed to perform Resurfacing - 2020 Project 1. COTA will reimburse the Department of Public Service half of the cost of the work to reconstruct a portion of Transit Drive from Stelzer Road to approximately 500 feet east of that intersection. The reimbursement will include construction inspection and administration costs. Based on a preliminary cost estimate, COTA has agreed to deposit $118,756.12 with the City Treasurer to support necessary improvements to Transit Drive with the understanding that the actual amount owed for that work may vary.
Title
To authorize the Director of Public Service to enter into agreements with COTA relative to Resurfacing - 2020 Project 1 to reimburse Public Service for the cost of reconstructing a portion of Transit Drive; to accept funding from COTA toward work performed as part of this project; as necessary, provide a refund to or to accept additional monies from COTA for this project; and to declare an emergency. ($0.00)
Body
WHEREAS, the Department of Public Service is administering Resurfacing - 2020 Project 1, culminating in the repair of 102 City streets and the construction of 486 ADA curb ramps; and
WHEREAS, planned improvements include reconstructing a portion of Transit Drive, which provides ingress to and egress from the Easton Transit Center Park & Ride location; and
WHEREAS, COTA has agreed to assume and bear one-half of the total cost to resurface Transit Drive; and
WHEREAS, this legislation authorizes the Director of Public Service to enter into agreements with and to accept funding from COTA relative to the aforementioned effort; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to execute agreements with COTA as soon as reasonably practicable to facilitate the acceptance and expenditure of requisite construction funding so as to prevent unnecessary delays in the completion of the aforementioned public improvements, thereby preserving the public health, peace, property, safety and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and hereby is authorized to enter into agreements with, and to accept funding from, COTA toward work performed as part of Resurfacing - 2020 Project 1 and to, as necessary, accept additional deposits from COTA.
SECTION 2. That funds deposited by COTA in excess of the amount needed to complete the work COTA has agreed to fund is to be refunded to COTA after final accounting is complete for Resurfacing - 2020 Project 1. Excess funds can also be refunded before final accounting is complete if the Department of Public Service, Division of Design and Construction, states the remaining funds are no longer needed and authorizes a refund of the remaining funds.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.