Explanation
1. BACKGROUND
This legislation authorizes the Director of the Department of Public Service to enter into professional service contracts with CTL Engineering and True Inspection Services in the amount of up to $500,000.00 each for the Roadway - Materials Testing and Inspection 2020 project.
The Division of Design and Construction manages construction contracts, providing quality and timely construction inspection, surveying, and materials testing services in support of Public Service, Public Utilities, and privately-funded infrastructure construction projects. The intent of the Request for Proposal was to award two contracts to provide the City of Columbus, Department of Public Service, with additional resources for the continuing, contractual access to construction inspection services and materials testing for City of Columbus projects. The contracts may also be used for non-City projects for which the City is providing construction inspection services and materials testing.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway - Materials Testing and Inspection 2020 contracts. The project was formally advertised on the Vendor Services and Bonfire websites from February 6, 2020, to February 27, 2020. Seven responses were received. All seven were deemed responsive and were fully evaluated when the Evaluation Committee met on March 5, 2020. The following responses evaluated were from:
Company Name City/State Majority/MBE/MBR/F1/AS1/PHC
CTL Engineering, Inc. Columbus, OH MBE
True Inspection Services, LLC Urbana, OH MBE
Prime AE Group Columbus, OH MBE
Mannik & Smith Group, Inc. Columbus, OH Majority
Quality Control Inspection, Inc. Columbus, OH Majority
American Structurepoint, Inc. Columbus, OH Majority
Hill International, Inc. Columbus, OH Majority
CTL Engineering and True Inspection Services received the highest scores by the evaluation committee and will be awarded the Roadway - Materials Testing and Inspection 2020 contracts.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against either company.
2. CONTRACT COMPLIANCE
CTL Engineering’s contract compliance number is MBE004209 and expires 7/3/2021. True Inspection Services contract compliance number is MBE011399 and expires 10/31/2022.
3. FISCAL IMPACT
Funding for this contract is budgeted and available within Fund 2241, the Private Construction Inspection Fund, and within Fund 5518, the Construction Inspection Fund.
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract to allow the needed inspection and testing services to continue uninterrupted, maintaining established capital project construction schedules.
Title
To authorize the Director of Public Service to enter into professional service contracts with CTL Engineering and True Inspection Services for the Roadway - Materials Testing and Inspection 2020 project; to authorize the expenditure of up to $300,000.00 from the Private Construction Inspection Fund and up to $700,000.00 from the Construction Inspection Fund to pay for the contracts; and to declare an emergency. ($1,000,000.00)
Body
WHEREAS, the Division of Design and Construction manages construction contracts, providing quality and timely construction inspection, surveying, and materials testing services in support of Public Service, Public Utilities, and privately-funded infrastructure construction projects; and
WHEREAS, there is a need to enter into professional service contracts to provide for continuing, contractual access to additional resources that are necessary to provide inspection expertise and various material testing services; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway - Materials Testing and Inspection 2020 project; and
WHEREAS, CTL Engineering and True Inspection Services submitted the best overall proposals for this project; and
WHEREAS, it is necessary to enter into contracts with CTL Engineering and True Inspection Services for the provision of professional engineering consulting services described above in the amount of up to $500,000.00 each; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with CTL Engineering and True Inspection Services in order to allow the needed inspection and testing services to continue uninterrupted, maintaining established capital project construction schedules, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be, and hereby is, authorized to enter into professional service contracts with CTL Engineering at 2860 Fisher Road, Columbus, Ohio, 43204, and True Inspection Services at 871 South Main Street, Urbana, Ohio, 43078, for the Roadway - Materials Testing and Inspection 2020 project in an amount up to $500,000.00 each.
SECTION 2. That the expenditure of $300,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2241 (Private Construction Inspection Fund) and the expenditure of $700,000.00, or so much thereof as may be needed, is hereby authorized in Fund 5518 (Construction Inspection Fund) in Dept-Div 5912 (Design and Construction), Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.