Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew an existing Universal Term Contract (UTC) for the option to obtain Precast Concrete Structures with E C Babbert, Inc. This contract provides concrete structures for sanitary and storm water installation projects by the Department of Public Utilities / Division of Sewerage and Drainage.
The contract, PO115898 was established in accordance with Request for Quotation RFQ007864 and authorized under Ordinance Number 0658-2018 and will expire April 30, 2020. In accordance with the bid specifications, the City and E C Babbert, Inc can renew the contract for an additional one year term ending April 30, 2021 subject to mutual agreement and approval of proper City Authorities.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency measure because the current contract expires April 30, 2020.
FISCAL IMPACT: No funding is required to renew the option contract. The Department of Finance and Management and the Department of Public Utilities must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to renew a Universal Term Contract for the option to purchase Precast Concrete Structures with E C Babbert, Inc.; and to declare an emergency.
Body
WHEREAS, the Purchasing Office entered into a Universal Term Contract for Precast Concrete Structures for use by the Department of Public Utilities; and
WHEREAS, this contract was entered into in accordance with Chapter 329 of the Columbus City Code, pursuant to solicitation RFQ007864 with E C Babbert, Inc deemed the lowest, most responsive, responsible and best bidder, and
WHEREAS, in accordance with the bid specifications, the City and E C Babbert, Inc can renew the contract for an additional one year period, subject to mutual agreement and approval of proper City authorities; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it is immediately necessary to authorize the Finance and Management Director to renew a Universal Term Contract with E C Babbert, Inc. for the option to obtain Precast Concrete Structures to ensure there is no interruption of services provided, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew the option contract with E C Babbert, Inc., PO115898 for a period of one year, from April 30, 2020 to and including April 30, 2021.
SECTION 2. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.