Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Quality lines Inc. for the Circuit 14060 Reliability Improvements Project; in an amount up to $1,799,453.30 for the Division of Power.
The goal of this project is to improve the reliability of Circuit 14060. This involves replacing nearly 100 wood distribution poles, 500 cross arms, 300 potted porcelain fused cutouts, 250 gapped lighting arresters, and 17,000 circuit feed of conductor. Additionally, three new electronic re-closers, three gang-operated air breaks, and 21 solid blade disconnects will be installed to improve operational flexibility.
This project includes other such work as may be necessary to complete the contract, in accordance with the drawings technical specifications, and City of Columbus Construction and Material Specifications as set forth in the Invitation For Bid (IFB).
The planning area for this project is: City-wide (99).
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
Economic Impact involves the improvement of electric reliability in business corridors located on Grant Avenue, Spring Street and Hamilton Avenue.
3.0 CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities opened three bids on February 26, 2020 from Quality Lines Inc. - $1,799,453.30; U.S. Utility Contractors - $2,269,474.23; and Thayer Power and Communication Line & Construction Co. - $3,065,167.19.
3.1 PRE-QUALIFICATION STATUS: Quality Lines Inc. has met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329. There is one (1) proposed subcontractor for this project.
Quality lines Inc.’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $1,799,453.30. Quality lines Inc.’s Contract Compliance Number is 31-529667 (expires 9/11/21, MAJ); DAX Vendor Account No. is 23933. Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Quality lines Inc
4. FISCAL IMPACT: This contract requires a transfer within and expenditure of up to $1,799,453.30 from the Electricity Bond Fund 6303; and an amendment to the 2019 Capital Improvement Budget in order to align authority.
5. EMERGENCY DESIGNATION: Emergency action is not requested at this time.
Title
To authorize the transfer within and expenditure of up to $1,799,453.30 from the Electricity G.O. (General Obligation) Bonds Fund; to authorize the Director of Public Utilities to execute a construction contract with Quality Lines Inc. for the Circuit 14060 Reliability Improvements Project; and to amend the 2019 Capital Improvement Budget. ($1,799,453.30)
Body
WHEREAS, three (3) bids were received and opened on February 26, 2020 from Quality lines Inc.; U.S. Utility Contractors; and Thayer Power and Communication Line & Construction Company in the offices of the Director of Public Utilities; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Quality lines Inc. in the amount of $1,799,453.30 per the bid tabulation and Quality Factor Form process; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute a construction contract for the Circuit 14060 Reliability Improvements Project; and
WHEREAS, it is necessary to authorize the transfer of $1,799,453.30 within the Electricity G.O. Bond Fund 6303; and
WHEREAS, it is necessary to authorize the expenditure of up to $1,799,453.30 from the Electricity G.O. (General Obligation) Bonds Fund 6303; and
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget to align authority with the expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power, Department of Public Utilities, to authorize the Director of Public Utilities to enter into an agreement with Quality Lines Inc. for construction services for the Circuit 14060 Reliability Improvements Project, for the preservation of the public health, peace, property, and safety; and
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities hereby authorized to enter into a contract for the Circuit 14060 Reliability Improvements Project with Quality Lines Inc., 2440 Bright Road, Findlay, Ohio 45840; in an amount up to $1,799,453.30; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power
SECTION 2. That the transfer within and expenditure of up to $1,799,453.30, or so much thereof as may be needed, is hereby authorized in the Electricity G.O. (General Obligation) Bonds Fund 6303, in object class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the 2019 Capital Improvement Budget is amended as follows:
FUND | CIP# | Project Name | Current Authority | Revised Authority | Net Change
6303 | 670878-100000 (carryover) | LED Street Lighting Conversion | $55,651 | $0 | -$55,651
6303 | 670878-100000 (Voted 2016) LED Street Lighting Conversion | $3,143,013 | $1,399,210 | -$1,743,803
6303 | 670893-100000 (carryover) | Circuit 14060 Rel Imprv | $0 | $55,651 | +$55,651
6303 | 670893-100000 (Voted 2016) | Circuit 14060 Rel Impv. | $0 | $ 1,743,803 | +$1,743,803
SECTION 4. That the said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7 That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest date allowed by law.