Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish three (3) Universal Term Contracts (UTC) for the option to purchase Plumbing Supplies with Fastenal Co., Grainger and Westwater Supply Corp. These contracts will be used City Wide throughout all Departments. Plumbing parts and supplies are used to replace, repair and build any plumbing projects and needs. The term of the proposed option contract would be approximately two (2) years, expiring April 30, 2022 with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on March 5, 2020. In addition, the expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO001343.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ014678). Three (3) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Fastenal Co., CC#007823 expires 12/17/2021, Items# 1-5, 7-13, 16, 18, 20, 23, 25-27, 29-32, 34, 36-42, and 44-69, $1.00
Grainger, CC#007170 expires 3/4/2022, Items# 1, 2, 4, 8, 10, 13, 16-17, 21-22, 24-25, 28-29, 31, 37-39, 42, 47, 49, 60-61, and 69, $1.00
Westwater Supply Corp., CC# 006141 expires 3/17/2022, Items# 7, 9, 17-19, 23, 26-27, 30, 34, 40, 44-47, 50-53, 57-60, 63-68 and alternate manufacture of Rheem, $1.00
Total Estimated Annual Expenditure: $200,000.00 city-wide.
Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency measure because the current contracts expires on April 30, 2020.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO001343. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into three (3) Universal Term Contracts for the option to purchase Plumbing Supplies with Fastenal Co, Grainger and Westwater Supply Company; to authorize the expenditure of $3.00 from General Budget Reservation BRPO001343; and to declare an emergency. ($3.00).
Body
WHEREAS, the Plumbing Supplies Universal Term Contracts will provide for the purchase of Plumbing Parts and Supplies used to repair and replace existing services and build new services; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on March 5, 2020 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, an emergency exists in the usual daily operation of all City Departments in that it is immediately necessary to authorize the Finance and Management Director to enter into three (3) Universal Term Contracts for the option to purchase Plumbing Supplies with Fastenal Co, Grainger and Westwater Supply Company, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following three (3) contracts for the option to purchase Plumbing Supplies in accordance with Request for Quotation RFQ014678 for a term of approximately two (2) years, expiring April 30, 2022, with the option to renew for one (1) additional year, as follows:
Fastenal Co., Items# 1-5, 7-13, 16, 18, 20, 23, 25-27, 29-32, 34, 36-42, 44-69, $1.00
Grainger, Items# 1, 2, 4, 8, 10, 13, 16-17, 21-22, 24-25, 28-29, 31, 37-39, 42, 47, 49, 60-61, and 69, $1.00
Westwater Supply Corp.,Items# 7, 9, 17-19, 23, 26-27, 30, 34, 40, 44-47, 50-53, 57-60, 63-68 and alternate manufacture of Rheem, $1.00
SECTION 2. That the expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO001343 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.