Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract for the purchase of one single axle and one tandem axle dump trucks for the Department of Public Service, Division of Traffic Management.
The Department of Public Service, Division of Traffic Management, is responsible for adding/removal of concrete, dirt, and millings when building road foundations, as well as the removal of pavement markings. The Division has a need for one single axle and one tandem axle dump trucks. The Division of Traffic Management will be exchanging BT 21861 and BT 21863, both of which have reached the end of their useful life, for the purchase of one single axle and one tandem axle dump trucks. The City has a multiple year Universal Term Contract for this equipment with Fyda Freightliner Columbus, Inc.
The following Purchase Agreement association requires approval by City Council in order to expend more than $100,000.00 on a Universal Term Contract, per City Code 329.19(g):
Fyda Freightliner Columbus, Inc., PA003244, Dump Truck, expires 6/30/2020.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Fyda Freightliner Columbus.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Fyda Freightliner Columbus is CC004301 and expires 06/21/2020.
3. FISCAL IMPACT
Funds are budgeted, available, and appropriated for this expenditure within the Streets and Highways Bond Fund (Fund 7704), Project P530020-100026 (Street Equipment - Traffic Management).
4. EMERGENCY DESIGNATION
The department requests emergency designation for this legislation to prevent a shortage of dump trucks used for road repairs.
Title
To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of one single axle and one tandem axle dump trucks from Fyda Freightliner Columbus; to authorize the expenditure of up to $335,632.00 from the Streets and Highways Bond Fund; and declare an emergency. ($335,632.00)
Body
WHEREAS, the Department of Public Service, Division of Traffic Management, is responsible for adding/removal of concrete, dirt, and millings when building road foundations, as well as the removal of pavement markings; and
WHEREAS, the Purchasing Office established PA003244 for single and tandem axle dump trucks, with Fyda Freightliner Columbus, Inc.; and
WHEREAS, the Division of Traffic Management desires to purchase one single axle and one tandem axle dump trucks to add/remove concrete, dirt, and millings when building road foundations, as well as the removal of pavement markings; and
WHEREAS, the Director of Finance and Management will associate all general budget reservations with the appropriate universal term contracts with Fyda Freightliner Columbus in accordance with the terms, conditions and specifications of PA003244 on file in the Purchasing Office; and
WHEREAS, it is necessary to authorize the expenditure of up to $335,632.00 with Fyda Freightliner Columbus for the purchase of the dump trucks; and
WHEREAS, City Council approval is required to expend more than $100,000.00 on a Universal Term Contract without bidding the purchase; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Service in that it is immediately necessary to authorize the Director of the Department of Finance and Management to purchase said units to prevent a shortage of dump trucks used for road repairs, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of one single and one tandem axle dump trucks for the Division of Traffic Management from Fyda Freightliner Columbus.
SECTION 2. That the expenditure of $335,632.00 or as much thereof as may be necessary is hereby authorized in Fund 7704 (the Streets and Highways Bond Fund), Dept-Div 5913 (Division of Traffic Management), P530020-100026 (Street Equipment - Traffic Management), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.