Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Andritz D5LL Centrifuge Parts and Services with Andritz Separation Inc. The Division of Sewers and Drainage is the primary user of Andritz Centrifuges. Andritz D5LL Centrifuges and Services are used on equipment at the Jackson Pike Wastewater Treatment Plant in the sludge de-watering process. The term of the proposed option contract would be approximately 2 years, expiring March 31, 2022, with the option to renew for one (1) additional year. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Columbus City Code 329 relating to competitive bidding, (Request for Quotation No. RFQ014462). The Purchasing Office opened formal bids on January 10, 2019. One bid was received. Because the company submitted terms and conditions with their bid response that required negotiations, a bid waiver is requested to accept the negotiated terms and conditions.
The Purchasing Office is recommending award to lowest, responsible and best bidder as follows:
Andritz Separation, Inc., CC# 59-3773483 expires November 9, 2018, All Items, $1.00
Total Estimated Annual Expenditure: $150,000.00, Division of Sewerage and Drainage, primary user.
Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency measure because there is no current Universal Term Contract for these parts.
This company is not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Andritz D5LL Centrifuges and Services with Andritz Separation, Inc.; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001343; to waive the competitive bidding provisions of City Code; and to declare an emergency. ($1.00)
Body
WHEREAS, the Andritz D5LL Centrifuge and Services UTC will provide for the purchase of Andritz D5LL Centrifuges and Services used for the sludge de-watering process at the Jackson Pike Wastewater Treatment Plant; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on January 10, 2019; and
WHEREAS, the only bidder submitted terms and conditions that required negotiations so a bid waiver is requested to accept the negotiated terms and conditions; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Andritz D5LL Centrifuges and Services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Andritz D5LL Centrifuges and Services in accordance with Request for Quotation RFQ014462 for a term of approximately 2 years, expiring March 31, 2022, with the option to renew for one (1) additional year, as follows:
Andritz Separation, Inc., All Items, $1.00
SECTION 2. That this Council finds it is in the best interest of the City to waive the relevant provisions of City Code Chapter 329 relating to competitive bidding to permit the aforementioned purchase.
SECTION 3. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343 of this ordinance to pay the cost thereof.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.