Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish five (5) Universal Term Contracts (UTC) for the option to purchase HD Specialty Services with U.S. Hydraulic Services Ltd., Delta Mobile Testing, Inc., Heritage Fire Equipment, Fyda Freightliner Columbus LLC and The W.W. Williams Company LLC. The Division of Fleet Management is the primary user for HD Specialty Services, which are used to repair City vehicles. The term of the proposed option contracts would be approximately two (2) years, expiring September 30, 2022, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on March 12, 2020. In addition, the expenditure of $5.00 is hereby authorized from General Budget Reservation BRPO001343.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ014879). Seven (7) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
U.S. Hydraulic Systems Ltd., CC# 05511 expires 6/25/2020, Item 1, $1.00
Delta Mobile Testing Inc., CC# 09679 expires 12/2/2021, Item 3, $1.00
Heritage Fire Equipment, CC# 24589 expires 11/18/2021, Item 4, $1.00
Fyda Freightliner of Columbus LLC, CC# 04301 expires 6/21/2020, Item 6, $1.00
The W.W. Williams Company LLC, CC# 20988 expires 3/3/2022, Item 6 and 7, $1.00
Total Estimated Annual Expenditure: $135,000.00, Division of Fleet Management, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency measure as no contracts currently exist for the purchase of these services.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a ...
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