Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Elevator Maintenance and Repair Services from Fujitec America, Inc. This contract will be used Citywide for elevator repairs and maintenance. The term of the proposed option contract will be approximately two (2) years, expiring 4/30/2022, with the option to renew for two (2) additional one (1) year extensions. The Purchasing Office opened formal bids on February 6, 2020.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ014584). Three (3) bids were received.
The lowest bidder was deemed unresponsive as they did not document proven successful contracts from at least four customers that are similar in scope, complexity, and cost as required of the City’s specifications. The Purchasing Office is recommending award to the overall responsive, responsible and best bidder as follows:
Fujitec America, Inc. CC# 001627 expires 1/31/2021, All Items, $1.00
Total Estimated Annual Expenditure: $150,000.00, Citywide
Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency measure because the current contract expires 4/30/2020.
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract...
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