Explanation
1.0 BACKGROUND: This legislation authorizes the Director of Public Utilities to execute a planned modification to the 2020 - 2022 Construction Administration / Inspection (CA/CI) Services agreement with Resource International, Inc.
Funding for this modification will be for the following projects:
• Westgate West Tank 2020 Painting Improvements, CIP 690477-100015; Planning Area = 53 - Greater Hilltop; $214,791.20
• Summitview Tank 2020 Painting Improvements, CIP 690477-100016; Planning Area = 31 - Far Northwest; $358,176.21
• CA-CI - General Construction, CIP 690549-100011; Planning Area = 99 - Citywide; $50,000.00
• Blueprint Linden 1 Professional Construction Management Services, CIP 650878-100001; Planning Area = 40 - North Linden; $799,995.59
1.1. Amount of additional funds to be expended: $1,422,963.00
Original Agreement Amount: $ 225,352.47 (PO’s not established yet)
Modification 1 (current) $1,422,963.00
Total (Orig. + Mod. 1) $1,648,315.47
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2020 - 2022 and modifications were anticipated and explained in the original legislation under Ordinance No. 0506-2020.
1.3. Reason other procurement processes are not used:
This is a multiyear contract that will be modified as required to provide construction administration / inspection services for construction projects that bid during the three year (2020-2022) timeframe.
1.4. How cost of modification was determined:
The cost of Modification No. 1 was determined by negotiations between Resource International, Inc. and the Divisions of Water and Sewerage and Drainage.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
Division of Sewerage and Drainage projects include rehabilitation of existing sewers, repair to existing sewers, construction of new sewers, and construction of green infrastructure. The majority of the projects will reduce inflow and infiltration to the City’s sanitary sewer system thus mitigating sanitary sewer overflows to basements and waterways. Other projects provide improvement to existing storm infrastructure to mitigate drainage/flooding issues.
Division of Water projects include replacement or rehabilitation of water lines that have a high break frequency. Replacement of these water lines will improve water service, decrease burden on water maintenance operations, and reduce water loss. Other projects provide improvements to elevated water storage tanks and booster pump stations that are part of the water distribution system. The Neighborhood Liaison(s) will be contacted and informed of this project during the design phase. Further community outreach may result through the Neighborhood Liaison Program.
3.0 FUTURE MODIFICATION(S): The Department anticipates requesting additional future modifications to this contract as new construction projects begin during 2020, 2021, and 2022.
4.0 CONTRACT COMPLIANCE INFO: 31-0669793 | Exp. 1/23/22 | FBE | DAX #4197
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Resource International, Inc.
5.0 FISCAL IMPACT:
There are sufficient funds within the Water G.O. Bonds Fund, Fund No. 6006. A transfer of $799,995.59 is needed within the Sanitary G.O. Bonds Fund, Fund No. 6109.
An amendment to the 2019 Capital Improvements Budget is also necessary.
Title
To authorize the Director of Public Utilities to execute a planned modification of the 2020 - 2022 Construction Administration / Inspection Services Agreement with Resource International, Inc. for four Public Utility projects; to authorize expenditures up to $622,967.41 within the Water General Obligations Bond Fund; to authorized a transfer and expenditure up to $799,995.59 within the Sanitary General Obligations Bond Fund; and to authorize an amendment to the 2019 Capital Improvements Budget. ($1,422,963.00)
Body
WHEREAS, Ordinance No. 0506-2020 passed March 16, 2020, authorizing the original agreement for Construction Administration / Inspection Services with Resource International, Inc. for 2020 - 2022 for Department of Public Utilities capital improvements projects, including the Division of Sewerage and Drainage’s Lateral Lining - Clintonville 1 Schreyer Springs Project; and
WHEREAS, Modification No. 1 is needed to provide Construction Administration / Inspection Services for the following projects: Westgate West 2020 Tank Painting Improvements, Summitview Tank 2020 Painting Improvements, Division of Water General Construction Projects, and Blueprint Linden 1 Professional Construction Management Services; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute a contract modification to the 2020 - 2022 Construction Administration / Inspection Services Agreement with Resource International, Inc. to provide funding for said projects; and
WHEREAS, it is necessary to authorize an expenditure of funds within the Water G.O. Bonds Fund; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Sanitary G.O. Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, to authorize the Director of Public Utilities to modify and increase the 2020 - 2022 Construction Administration / Inspection Services Agreement with Resource International, Inc. for the preservation of the public health, peace, property, safety, and welfare; Now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to modify and increase the 2020 - 2022 Construction Administration / Inspection Services Agreement with Resource International, Inc., 6350 Presidential Gateway, Columbus, OH 43231 (FID# 31-0669793); in the amount of $1,422,963.00 for the following projects: Westgate West 2020 Tank Painting Improvements, Summitview Tank 2020 Painting Improvements, Division of Water General Construction Projects, and Blueprint Linden 1 Professional Construction Management Services; in accordance with the terms and conditions of the contracts on file in the offices of the Department of Public Utilities
SECTION 2. That the transfer of $799,995.59 or so much thereof as may be needed, is hereby authorized between projects within Fund 6109 - Sanitary G.O. Bonds Fund, per the account codes in the attachment to this ordinance.
SECTION 3. That the 2019 Capital Improvements Budget is hereby amended per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $622,967.41 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $799,995.59 or so much thereof as may be needed, is hereby authorized in Fund 6109 - Sanitary G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.