Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Danbert Electrical Corporation for the South High Street Decorative Lighting Project; in an amount up to $441,702.04 for the Division of Power.
This project is to occur in (2) separate sections of South High Street. The northern section consists of the conversion of (40) existing street lighting luminaires to LED, as well as conversion of the lighting circuit to 3-wire construction on South High Street from Southwood Avenue to Greenlawn Avenue. The southern section of the project consists of the conversion of (29) existing luminaires to LED as well as conversion of the lighting circuit to a 3-wire system on South High Street between Obetz Rd and Williams Rd.
Representatives from the area community have requested that the referenced street be better lit, to improve on safety and to provide an enhanced aesthetics. The existing underground aluminum poles with cobra heads will be replaced with new LED luminaires with black poles utilizing existing pole base along with a 3-wire installation. The existing wood poles are to be replaced with new black poles and LED luminaires. Four existing cobra heads and aluminum poles south of Obetz road will also need to be changed to LED shoebox with black poles on existing pole base along with a 3-wire installation.
The planning areas for this project are: Southside (63) and Far South (64).
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
It is the division’s goal to incorporate the use of LED technology whenever practical. The utilization of LED street lighting technology has proven to provide significant energy and maintenance savings, which is a goal the division is pursuing.
3.0 CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities opened four bids on March 11, 2020 from Danbert Electrical Corporation - $441,702.04; Complete General Construction Company - $579,320.50; Asplundh Construction, LLC - $639,602.90; and U.S. Utility Contractor - $705,130.07.
3.1 PRE-QUALIFICATION STATUS: Danbert Electrical Corporation has met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329. There no proposed subcontractors for this project.
Danbert Electrical Corporation’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $441,702.04. Danbert Electrical Corporations’ Contract Compliance Number is 82-2707993 (expires 8/22/21, MAJ); DAX Vendor Account No. is 23222. Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Danbert Electrical Corporation.
4. FISCAL IMPACT: This contract requires an expenditure of up to $441,702.04 from the Electricity Bond Fund 6303.
5. EMERGENCY DESIGNATION: Emergency action is not requested at this time.
Title
To authorize the expenditure of up to $441,702.04 from the Electricity G.O. (General Obligation) Bonds Fund; and to authorize the Director of Public Utilities to execute a construction contract with Danbert Electrical Corporation for the South High Street Decorative Lighting Project. ($441,702.04)
Body
WHEREAS, four (4) bids from Danbert Electrical Corporation; Complete General Construction Company; Asplundh Construction, LLC; and U.S. Utility Contractor were received and opened in the offices of the Director of Public Utilities on March 11, 2020; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Danbert Electrical Corporation in the amount of $441,702.04 per the bid tabulation and Quality Factor Form process; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute a construction contract for the South High Street Decorative Lighting Project; and
WHEREAS, it is necessary to authorize the expenditure of up to $441,702.04 from the Electricity G.O. (General Obligation) Bonds Fund 6303; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power, Department of Public Utilities, to authorize the Director of Public Utilities to enter into an agreement for construction services for the South High Street Decorative Lighting Project with Danbert Electrical Corporation, for the preservation of the public health, peace, property, and safety; and now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities hereby authorized to execute a contract for the South High Street Decorative Lighting Project with Danbert Electrical Corporation, 7991 Memorial Dr., Plain City, Ohio 43064; in an amount up to $441,702.04; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power
SECTION 2. That the expenditure of up to $441,702.04, or so much thereof as may be needed, is hereby authorized in the Electricity G.O. (General Obligation) Bonds Fund 6303, in object class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest date allowed by law.