Explanation
1.0 BACKGROUND: This legislation authorizes the Director of Public Utilities to execute a planned modification to the 2020 - 2022 Construction Administration / Inspection (CA/CI) Services agreement with DLZ Ohio, Inc.
Funding for this modification will be for two Division of Power projects:
• South High Street Decorative Street Lighting Improvements - 2126, CIP 440007-100009, Planning Area = 63 - South Side, $27,684.97
• South High Street Decorative Street Lighting Improvements - 2140, CIP 440007-100010, Planning Area = 64 - Far South, $26,925.03
The northern section consists of the conversion of 40 existing street lighting luminaires to LED, as well as conversion of the lighting circuit to 3-wire construction on South High Street from Southwood Ave. to Greenlawn Ave. The southern section of the project consists of the conversion of 29 existing luminaires to LED as well as conversion of the lighting circuit to a 3-wire system on South High Street between Obetz Rd. and Williams Rd.
1.1. Amount of additional funds to be expended: $54,610.00
Original Agreement Amount: $1,227,027.50 PO218447, PO218448, PO218450, PO218451, PO218452
Modification 1 (current) $ 54,610.00
Total (Orig. + Mod. 1) $1,281,637.50
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2020 - 2022 and modifications were anticipated and explained in the original legislation under Ordinance No. 0052-2020.
1.3. Reason other procurement processes are not used:
This is a multiyear contract that will be modified as required to provide construction administration / inspection services for construction projects that bid during the three year (2020-2022) timeframe.
1.4. How cost of modification was determined:
The cost of Modification No. 1 was determined by negotiations between DLZ Ohio, Inc. and the Division of Power.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
The conversion to LED lighting within the project area would provide both an additional sense of safety and security to the residents. This may also deter criminal activity, which would lessen the financial impact on city resources such as the Police and Fire departments.
3.0 FUTURE MODIFICATION(S): The Department anticipates requesting additional future modifications to this contract as new construction projects begin during 2020, 2021, and 2022.
4.0 CONTRACT COMPLIANCE INFO: 31-1268980 | Exp. 1/2/21 | MBR | DAX #4939
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against DLZ Ohio, Inc.
5.0 FISCAL IMPACT: There are sufficient funds for this expenditure in the Electricity G.O. Bonds Fund, Fund No. 6303.
Title
To authorize the Director of Public Utilities to execute a planned modification of the 2020 - 2022 Construction Administration / Inspection Services Agreement with DLZ Ohio, Inc., for the Division of Power’s South High Street Decorative Street Lighting Improvements Project; and to authorize an expenditure up to $54,610.00 within the Electricity General Obligations Bond Fund. ($54,610.00)
Body
WHEREAS, Ordinance No. 0052-2020, passed February 10, 2020, authorized the original agreement for Construction Administration / Inspection Services for 2020 - 2022 for Department of Public Utilities capital improvements projects with DLZ Ohio, Inc.; and
WHEREAS, Modification No. 1 is needed to provide Construction Administration / Inspection Services for the Division of Power’s South High Street Decorative Street Lighting Improvements Project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute a contract modification to the 2020 - 2022 Construction Administration / Inspection Services Agreement with DLZ Ohio, Inc., to provide funding for the Division of Power’s South High Street Decorative Street Lighting Improvements Project; and
WHEREAS, it is necessary to authorize an expenditure of funds within the Electricity G.O. Bonds Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, to authorize the Director of Public Utilities to modify and increase the 2020 - 2022 Construction Administration / Inspection Services Agreement with DLZ Ohio, Inc., for the preservation of the public health, peace, property, safety, and welfare; Now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to modify and increase the 2020 - 2022 Construction Administration / Inspection Services Agreement with DLZ Ohio, Inc., 6121 Huntley Road, Columbus, Ohio 43229 (FID #31-1268980); in the amount of $54,610.00 for the Division Power’s South High Street Decorative Street Lighting Improvements Project; in accordance with the terms and conditions of the contracts on file in the offices of the Division of Power.
SECTION 2. That the expenditure of $54,610.00 or so much thereof as may be needed, is hereby authorized in Fund 6303 - Electricity G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.