Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew an existing Universal Term Contract (UTC) for the option to obtain Lamps with Consolidated Electrical Distribution (CED). This contract provides for Lamps, light bulbs and lighting retrofit kits used Citywide.
The contract, PO127061 was established in accordance with Request for Quotation RFQ008985 and authorized under Ordinance Number 1814-2018 and will expire June 30, 2020. In accordance with the bid specifications, the City and CED can renew the contract for an additional one year term subject to mutual agreement and approval of proper City Authorities. The new contract expiration date will be June 30, 2021.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency measure as the current contract expires on June 30, 2020.
FISCAL IMPACT: No funding is required to renew the option contract. The Departments throughout the City must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to renew a Universal Term Contract for the option to purchase Lamps with Consolidated Electrical Distributors; and to declare an emergency.
Body
WHEREAS, the Purchasing Office entered into a Universal Term Contract with Consolidated Electrical Distributors (CED) for Lamps for use citywide; and
WHEREAS, this contract was entered into in accordance with Chapter 329 of the Columbus City Code, pursuant to solicitation RFQ008985 with CED deemed the lowest, most responsive, responsible and best bidder, and
WHEREAS, in accordance with the bid specifications, the City and CED can renew the contract for an additional one year period, subject to mutual agreement and approval of proper City authorities; and
WHEREAS, an emergency exists in the usual daily operation of Citywide divisions in that it is immediately necessary to authorize the Finance and Management Director to renew a Universal Term Contract with CED for the option to obtain Lamps, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew the option contract for lamps with Consolidated Electrical Distrubutors (CED), PO127061, for a period of one year, from June 30, 2020 to and including June 30, 2021.
SECTION 2. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.