Explanation
1.0 BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Kokosing Industrial, Inc. for the Hoover Dam Improvements - Part 1 Project; in an amount up to $15,381,250.00; for Division of Water Capital Improvements Project No. 690411-100013, Contract No. 2152.
Funds in the amount of $2,000.00 will also be encumbered with the Department of Public Service for Prevailing Wage services.
This project will replace dam equipment (e.g., gates, valves, piping, etc.) and dam support systems (e.g., dehumidification system, electrical system, etc.). Many of these elements are original to the dam and are in need of replacement or repair due to age related deterioration. These improvements were recommended in the previously completed independent consultant review project.
Separate future projects are planned to address other dam related improvement needs associated with the dam structure, spillway, and other exterior elements. This project, along with the subsequent future projects, will improve dam operations, maintenance, and reliability and help extend the life of this critical asset.
Planning Area: “99 - Citywide” since the Hoover Dam serves several Central Ohio communities.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
This project will address improvement needs for long term maintenance and safe operation of Hoover Dam water supply controls. The Hoover Dam is part of a system of dams that provides water for the City of Columbus Hap Cremean Water Plant which serves more than 600,000 customers. Management of the City’s reservoirs and dams is crucial for reliability of the water supply, long-term water supply planning, and economic development of the central Ohio area. Completion of this project will implement improvements identified during an evaluation and condition assessment conducted as part of the Ohio Department of Natural Resources requirements for Class I dams.
There will be no public meetings held regarding this project. Hoover Dam is critical infrastructure and the project will be managed accordingly. The Division of Water will be responsible for coordinating with stakeholders.
3.0 CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened one bid on March 26, 2020 from Kokosing Industrial, Inc. in the amount of $15,381,250.00.
3.1 PRE-QUALIFICATION STATUS: Kokosing Industrial, Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Kokosing Industrial’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $15,381,250.00. Their Contract Compliance Number is 47-2946608 (6/12/21, Majority) and their DAX Vendor Account No. is 12309. Additional information regarding this bidder, description of work, contract time frame and detailed amount can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Kokosing Industrial, Inc.
4.0 FISCAL IMPACT: A transfer of $13,833,250.00 within the Water G.O. Voted Bonds Fund, Fund No. 6006, will be necessary as well as an amendment to the 2019 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Kokosing Industrial, Inc. for the Hoover Dam Improvements - Part 1 Project; to authorize a transfer and expenditure up to $15,383,250.00 within the Water General Obligation Voted Bonds Fund; to provide for payment of prevailing wage services to the Department of Public Service; for the Division of Water; and to amend the 2019 Capital Improvements Budget. ($15,383,250.00)
Body
WHEREAS, one bid for the Hoover Dam Improvements - Part 1 Project was received and publicly opened in the offices of the Director of Public Utilities on March 26, 2020; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Kokosing Industrial, Inc. in the amount of $15,381,250.00; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Hoover Dam Improvements - Part 1 Project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to encumber and expend funds to provide for payment of prevailing wage services associated with said project; and
WHEREAS, it is necessary for to authorize a transfer and expenditure of funds within the Water G.O. Voted Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract for the Hoover Dam Improvements - Part 1 Project, with Kokosing Industrial, Inc., for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into a construction contract for the Hoover Dam Improvements - Part 1 Project with Kokosing Industrial, Inc., FID #47-2946608, 6235 Westerville Rd., Ste. 200, Westerville, OH 43081; in an amount up to $15,381,250.00 ; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water; and to obtain the necessary prevailing wage related services from the Department of Public Service and to pay up to a maximum amount of $2,000.00.
SECTION 2. That said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That the transfer of $13,833,250.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 - Water G.O. Voted Bonds Fund, per the account codes in the attachment to this ordinance.
SECTION 4. That the 2019 Capital Improvements Budget is hereby amended, in Fund 6006 - Water G.O. Bonds Fund, as follows:
Project ID | Project Name | Current Authority | Revised Authority | Change
P690411-100009 (NEW) | Griggs Boat Launch | $250,000 | $0 | -$250,000
P690444-100000 (NEW) | O'Shaughnessy Hydroturbine Imp's | $13,300,000 | $0 | -$13,300,000
P690496-100001 (NEW) | 4th Water Plant Quarry L.A. | $7,254,638 | $6,721,388 | -$533,250.00
P690411-100013 (NEW) | Watershed Misc. Fac. - Hoover Dam | $1,300,000 | $15,383,250 | +$14,083,250
SECTION 5. That the expenditure of $15,383,250.00 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.