Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew an existing Universal Term Contract (UTC) for the option to obtain Propane with Ferrellgas. This contract provides propane used citywide for fueling equipment.
The contract, PO120286 was established in accordance with Request for Quotation RFQ008495 and authorized under Ordinance Number 1136-2018 and will expire June 30, 2020. In accordance with the bid specifications, the City and Ferrellgas can renew the contract for an additional one year term subject to mutual agreement and approval of proper City Authorities. The new contract expiration date will be June 30, 2021.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency measure because the current contract expires June 30, 2020
FISCAL IMPACT: No funding is required to renew the option contract. Departments utilizing the contract must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to renew a Universal Term Contract for the option to purchase Propane with Ferrellgas; and to declare an emergency.
Body
WHEREAS, the Purchasing Office entered into a Universal Term Contract for Propane for use citywide; and
WHEREAS, this contract was entered into in accordance with Chapter 329 of the Columbus City Code, pursuant to solicitation RFQ008495 with Ferrellgas deemed the lowest, most responsive, responsible and best bidder, and
WHEREAS, in accordance with the bid specifications, the City and Ferrellgas can renew the contract for an additional one year period, subject to mutual agreement and approval of proper City authorities; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it is immediately necessary to authorize the Director to renew a Universal Term Contract with Ferrellgas for the option to obtain Propane before the contract expires, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew a Universal Term Contract for the option to purchase Propane with Ferrellgas, PO120286, for a period of one year, from June 30, 2020 to and including June 30, 2021.
SECTION 2. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.