Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Double Z Construction Company for the Bridge Rehabilitation - Godown Road Culvert project and to provide payment for construction, construction administration, and inspection services.
This contract consists of replacing the existing stone culvert carrying Godown Road over an unnamed stream and the adjacent timber pedestrian bridge located 0.5 miles north of Bethel Road. The new structure will be a 4-sided precast concrete box culvert with enough width to accommodate a future sidewalk along the west side of the roadway.
The estimated Notice to Proceed date is May 12, 2020. The project was let by the Department of Public Service through Vendor Services and Bid Express. Four bids were received on March 26, 2020, and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Double Z Construction Co. $991,324.08 Columbus, OH Majority
Complete General Construction Co. $994,868.44 Columbus, OH Majority
The Righter Co. $1,005,811.95 Columbus, OH Majority
Sunesis Construction Co. $1,227,960.19 West Chester, OH Majority
Award is to be made to Double Z Construction Company as the lowest responsive and responsible and best bidder for their bid of $991,324.08. The amount of construction administration and inspection services will be $99,132.41. The total legislated amount is $1,090,456.49.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Double Z Construction Company.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Double Z Construction Company is CC005966 and expires 06/10/2021.
3. PRE-QUALIFICATION STATUS
Double Z Construction Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funding for this contract will be a combination of funds available within Fund 7704, the Streets and Highways Bond Fund, and cancellations that will be performed on various encumbering documents (an ACDI, an ACPR and three PO’s) to return funds to Fund 7704. An amendment to the 2019 Capital Improvement Budget is required to establish sufficient budget authority for the project. A transfer of cash and appropriation within Fund 7704 is necessary to align cash with the proper project.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the traveling public.
Title
To Authorize the Auditor’s Office to perform cancellations requested by the Department of Public Service; to amend the 2019 Capital Improvement budget; to authorize the transfer of cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Double Z Construction Company for the Bridge Rehabilitation - Godown Road Culvert project; to authorize the expenditure of up to $1,090,456.49 from the Streets and Highways Bond Fund for the project; and to declare an emergency. ($1,090,456.49)
Body
WHEREAS, the Department of Public Service is engaged in the Bridge Rehabilitation - Godown Road Culvert project; and
WHEREAS, the work for this project consists of replacing the existing stone culvert carrying Godown Road over an unnamed stream and the adjacent timber pedestrian bridge located 0.5 miles north of Bethel Road; and
WHEREAS, Double Z Construction Company will be awarded the contract for the Bridge Rehabilitation - Godown Road Culvert project; and
WHEREAS, the Department of Public Service requires funding to be available for the Bridge Rehabilitation - Godown Road Culvert project for construction expense along with construction administration and construction inspection services; and
WHEREAS, cancellations will need to be performed on various encumbering documents to provide cash to be used for this contract; and
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget to establish budget authority within the correct project; and
WHEREAS, it is necessary to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Double Z Construction Company to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. The Auditor’s Office is hereby authorized to cancel the remaining balance on the following documents, with all cash to be put in Dept-Div 5911 (Infrastructure Management):
Document / Project Number / Project Name / Remaining Balance
ACDI000461 / P530301-160259 / Bridge Rehab - 5th Ave Conrail & Norfolk / $17,415.60
ACPO003658 / P530301-160259 / Bridge Rehab - 5th Ave Conrail & Norfolk / $34,295.00
PO112036 / P530301-160259 / Bridge Rehab - 5th Ave Conrail & Norfolk / $25,330.96
PO075147 / P530301-163177 / Ohio Center Way over RR West of 3rd / $34,575.87
PO125147 / P530161-100088 / Construction Inspection & Materials Testing 2016 / $103,522.75
SECTION 2. That the 2019 Capital Improvements Budget authorized by ordinance 1326-2019 be amended as follows to establish sufficient budget authority for this project:
Fund / Project / Project Name / Current / Change / C.I.B. as Amended
7704 / P530301-100000 / Bridge Rehabilitation (Voted Carryover) / $0.00 / $165,979.00 / $165,979.00 (to match cash, including the $111,617.00 from the cancellations in Section 1)
7704 / P530161-100000 / Roadway Improvements (Voted Carryover) / $52,208.00 / $103,523.00 / $155,731.00 (to match cash from the cancellation in Section 1)
7704 / P530161-100000 / Roadway Improvements (Voted Carryover) $155,731.00 / ($97,059.00) / $58,672.00
7704 / P530301-100000 / Bridge Rehabilitation (Voted Carryover) / $165,979.00 / ($165,979.00) / $0.00
7704 / P530301-160089 / Bridge Rehabilitation - South Old State Culvert (Voted Carryover) $5,677.00 / ($1.00) / $5,676.00
7704 / P530301-160461 / Bridge Rehabilitation - Morse Road Under Norfolk Southern RR (Voted Carryover) / $2,843.00 / ($1.00) / $2,842.00
7704 / P530301-162111 / Bridge Rehabilitation - Harrison Road Over Dry Run East of Hague Avenue (Voted 2019 SIT Supported) / $192,416.00 / ($192,416.00) / $0.00
7704 / P530301-164971 / Bridge Rehabilitation - Calumet St. (o) Glen Echo Fence (Voted 2019 SIT Supported) / $50,000.00 / ($50,000.00) / $0.00
7704 / P530301-164114 / Bridge Rehabilitation - Lehman Road Bridge Replacement (Voted 2019 SIT Supported) / $10,000.00 / ($10,000.00) / $0.00
7704 / P530301-100068 / Bridge Rehabilitation - Godown Road Bridge (Voted Carryover) / $0.00 / $263,040.00 / $263,040.00
7704 / P530301-100068 / Bridge Rehabilitation - Godown Road Bridge (Voted 2019 SIT Supported) / $575,000.00 / $252,416.00 / $827,416.00
SECTION 3. That the transfer of $97,058.65, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5911 (Infrastructure Management), Project P560161-100000 (Roadway Improvements), Object Class 06 (Capital Outlay) to Dept-Div 5911 (Infrastructure Management), Project P530301-100068 (Bridge Rehabilitation - Godown Road Culvert), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the transfer of $85,475.82, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530301-100000 (Bridge Rehabilitation), Object Class 06 (Capital Outlay) to Dept-Div 5911 (Infrastructure Management), Project P530301-100068 (Bridge Rehabilitation - Godown Road Culvert), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 5. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Double Z Construction Company, 2550 Harrison Road, Columbus, Ohio, 43204, for the Bridge Rehabilitation - Godown Road Culvert project in the amount of up to $991,324.08 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $99,132.41.
SECTION 6. That the expenditure of $1,090,456.49, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Infrastructure Management), Project P530301-100068 (Bridge Rehabilitation - Godown Road Culvert), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 7. That the funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.