Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew a contract on behalf of the Facilities Management Division with Dove Building Services at the Fire Training Academy located at 3639 Parsons Avenue, the Fire Training Building located at 3675 Parsons Avenue, and the Practical Skills Building located at 3663 Parsons Avenue. The original contract was authorized by Ordinance No. 0801-2018 and provided for four (4) one-year renewal options. The first annual renewal option was authorized by Ordinance 0864-2019.
This ordinance seeks authority for the second (2nd) of four (4) annual renewal provisions provided for within the initial contract. The term of this contract will be for the period June 1, 2020 through May 31, 2021.
Dove Building Services, Inc. Contract Compliance No. 31-0918594, expiration date August 30, 2020.
Fiscal Impact: This ordinance authorizes the expenditure of $185,000.00, with Dove Building Services for custodial services at the Fire Training Academy, Fire Training Building, and the Practical Skills Building. The Facilities Management Division budgeted $185,000.00 in the General Fund for custodial services. In 2019, the Facilities Management Division expended $183,000.00 for these custodial services.
Title
To authorize the Finance and Management Director to renew a contract, on behalf of the Facilities Management Division, with Dove Building Services for custodial services at the Fire Training Complex; and to authorize the expenditure of $185,000.00 from General Fund. ($185,000.00)
Body
WHEREAS, Ordinance No. 0801-2018, passed by City Council on April 12, 2018, authorized the original custodial services contract and provided for up to four (4) annual contract renewals; and
WHEREAS, Ordinance No. 0864-2019, passed by City Council on April 15, 2019, authorized the first (1st) of four (4) annual contract renewals; and
WHEREAS, it is necessary to exercise the second (2nd) annual renewal option and renew the contract for the period June 1, 2020 through May 31, 2021; and
WHEREAS, it is necessary to authorize the expenditure of $185,000.00 from the General Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management to authorize the Director to renew a contract with Dove Building Services for custodial services at Fire Training Complex; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew a contract, on behalf of the Facilities Management Division, with Dove Building Services for custodial services at the Fire Training Complex.
SECTION 2. That the expenditure of $185,000.00, or so much thereof as may be needed, is hereby authorized in the General Fund 1000, in Object Class 03 - Contractual Services per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 0874-2020 Legislation Template.xls
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.