Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify an existing professional services contract with Woolpert, Inc., relative to the Arterial Street Rehabilitation - Cassady Avenue Widening project.
The aforementioned effort will culminate in various improvements to Cassady Avenue from the Bexley corporation limit to East 7th Avenue, including widening the roadway to three lanes and installing pedestrian and bikeway facilities, lighting, curb and gutter, and closed drainage within the project limits. Improvements will also be made to the intersection of East 5th Avenue and Cassady Avenue.
Ordinance 2680-2017 authorized the Director of Public Service to execute a professional services contract in the amount of up to $525,000.00 with Woolpert for the provision of preliminary engineering services relative to that project. A planned modification to that contract is necessary to support the provision of final design and engineering services, which will result in the completion and delivery of plans and specifications needed to construct the proposed improvements.
Original contract amount: $522,607.64 (Ordinance 2680-2017, PO098332)
Modification number 1: $1,241,000.00 (This ordinance)
Total contract amount, including this modification: $1,763,607.64
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Woolpert Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Woolpert Inc. is CC001040, which expires April 18, 2021.
3. FISCAL IMPACT
Funding in the amount of $1,241,000.00 is available within the Streets and Highways Bond Fund, Fund 7704. An amendment to the 2019 Capital Improvement Budget is necessary for the purpose of providing sufficient spending authority for the aforementioned project expenditure. A transfer of funds within Fund 7704 is necessary to align cash with the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested to authorize the execution of the requisite contract modification as soon as reasonably possible so as to prevent unnecessary delays in the completion of the final design phase of the project.
Title
To amend the 2019 Capital Improvement Budget; to authorize the transfer of cash and appropriation between projects within the Streets and Highways Bond Fund; to authorize the Director of Public Service to modify a professional services contract with Woolpert for the Arterial Street Rehabilitation - Cassady Avenue Widening project; to authorize the expenditure of up to $1,241,000.00 from the Streets and Highways Bond Fund to pay for this contract modification; and to declare an emergency. ($1,241,000.00)
Body
WHEREAS, the City is administering the Arterial Street Rehabilitation - Cassady Avenue Widening project, which will culminate in various improvements to Cassady Avenue from the Bexley corporation limit to East 7th Avenue, including widening the roadway to three lanes and installing pedestrian and bikeway facilities, lighting, curb and gutter, and closed drainage within the project limits; and
WHEREAS, Ordinance 2680-2017 authorized the Director of Public Service to execute a professional services contract in the amount of up to $525,000.00 with Woolpert for the provision of preliminary engineering services relative to that project; and
WHEREAS, it is necessary to modify the aforementioned contract to facilitate the provision of final design and engineering services, which will result in the completion and delivery of plans and specifications needed to construct the proposed improvements; and
WHEREAS, it also is necessary to authorize an amendment to the 2019 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary to transfer funds between projects within the Streets and Highways Bond Fund to align cash with the proper project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the execution of the contract modification as soon as possible so as to prevent unnecessary delays in the completion of the final design phase of the project, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvement Budget authorized by Ordinance 1326-2019 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / Current / Change / Amended
7704 / P440005-100000 / UIRF - Urban Infrastructure Recovery Fund (59-12) (Voted Carryover) / $998,249.00 / ($968,249.00) / $30,000.00
7704 / P440005-100044 / UIRF - Northeast Dawnlight Curbs and Sidewalks (Voted Carryover) / $323,202.00 / ($272,751.00) / $50,451.00
7704 / P530103-100060 / Arterial Street Rehabilitation - Cassady Avenue Widening (Voted Carryover) / $0.00 / $1,241,000.00 / $1,241,000.00
SECTION 2. That the transfer of $968,249.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 59-12 (Division of Design and Construction), Project P440005-100000 (UIRF - Urban Infrastructure Recovery Fund (59-12)), Object Class 06 (Capital Outlay) to Dept-Div 59-12 (Division of Design and Construction), Project P530103-100060 (Arterial Street Rehabilitation - Cassady Avenue Widening), Object Class 06 (Capital Outlay), per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of $272,751.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 59-12 (Division of Design and Construction), Project P440005-100044 (UIRF - Northeast Dawnlight Curbs and Sidewalks), Object Class 06 (Capital Outlay) to Dept-Div 59-12 (Division of Design and Construction), Project P530103-100060 (Arterial Street Rehabilitation - Cassady Avenue Widening), Object Class 06 (Capital Outlay), per the account codes in the attachment to this ordinance.
SECTION 4. That the Director of Public Service be and is hereby authorized to modify the professional services contract with Woolpert relative to the Arterial Street Rehabilitation - Cassady Avenue Widening project in an amount up to $1,241,000.00.
SECTION 5. That the expenditure of $1,241,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 59-12 (Division of Design and Construction), Project P530103-100060 (Arterial Street Rehabilitation - Cassady Avenue Widening), Object Class 06 (Capital Outlay), per the account codes in the attachment to this ordinance.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor or ten days after passage if the mayor neither approves nor vetoes the same.