Explanation
Background: This ordinance authorizes the Finance and Management Director to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract for coronavirus cleaning and disinfection services on behalf of the Facilities Management Division. All related purchase orders for these services will be issued from Universal Term Contracts previously established by the City of Columbus, Purchasing Office. The current UTC's are as follows:
J&D Home Improvement, Inc. dba The Basement Doctor PA004563 FID: 31-1225499 Expires 02/28/2021
Legacy Maintenance Services, LLC PA004560 FID: 80-0802808 Expires 02/28/2021
Ohio Technical Services, Inc. PA004550 FID: 31-1640431 Expires 02/28/2021
Psp Operations, Inc. dba ServPro PA004552 FID: 46-5529516 Expires 02/28/2021
Due to the COVID-19 crisis, it has become critical to the City of Columbus that to ensure the safety of our employees and community who may enter city facilities, cleaning and disinfection services are needed. These contracts will be utilized to fully disinfect office spaces, rooms and other necessary areas on as needed basis in repsonse to COVID -19. Facilities Management Division will manage these contracts and the cleaning services for facilities within Facilities Management purview.
Fiscal Impact: This ordinance authorizes an expenditure of $200,000.00 from the General Fund collectively with Legacy Maintenance Services, Ohio Technical Services, and Psp Operations dba ServPro from previously established Universal Term Contracts for coronavirus cleaning and disinfection services .
Emergency action is requested to ensure that purchase orders can be established as soon as possible, so that necessary coronavirus (COVID-19) cleaning and disinfection services can be provided at city facilities.
Title
To authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance and to establish purchase orders with the appropriate Universal Term Contract Purchase Agreement for COVID-19 Cleaning and Disinfection Services on behalf of the Facilities Management Division; to authorize the expenditure of $200,000.00 from the General Fund; and to declare an emergency. ($200,000.00)
Body
WHEREAS, various Universal Term Contracts (UTC's) have been established by the Purchasing Office for coronavirus cleaning and disinfection services; and
WHEREAS, the Finance and Management Department, Facilities Management Division, has a need for these services in order to quickly respond to the coronavirus sanitation needs of city buildings and facilities, and
WHEREAS, it is necessary to authorize the expenditure of $200,000.00 from the General Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Director of Finance and Management to issue various purchase orders for coronavirus cleaning and disinfection services, in order to quickly respond to the coronovirus sanitation needs for city buildings and facilities; thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to associate all General Budget reservations resulting from this ordinance and to establish purchase orders with the appropriate Universal Term Contract Purchase Agreement, per the terms and conditions of all Universal Term Contracts for coronavirus cleaning and disinfection services. The current UTC vendors are as follows:
J&D Home Improvement, Inc. dba The Basement Doctor PA004563 FID: 31-1225499 Expires 02/28/2021
Legacy Maintenance Services, LLC PA004560 FID: 80-0802808 Expires 02/28/2021
Ohio Technical Services, Inc. PA004550 FID: 31-1640431 Expires 02/28/2021
Psp Operations, Inc. dba ServPro PA004552 FID: 46-5529516 Expires 02/28/2021
SECTION 2. That the expenditure of $200,000.00, or so much thereof as may be necessary in regard to the action authorized in Section 1, is hereby authorized in Fund 1000 General Fund in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 0879-2020 Legislation Template.xls
SECTION 3. That the Finance and Management Director is hereby authorized to issue purchase orders for coronavirus cleaning and disinfection services with various UTC vendors on behalf of the Facilities Management Division to ensure the timely delivery of necessary services and to establish Auditor's Certificates for the same.
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.