Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into year three (3) of a 3 year contract with Axway, Inc. for mobile application development, remediation and enhancement services. The contract coverage term period is from April 3, 2020 through April 2, 2021. This legislation will also authorize the extension of existing purchase order PO164439 through April 2, 2021 and authorize the use of any remaining funds/unspent balance existing on purchase order PO164439. The remaining balance of $102,450.00 on purchase order PO164439 will be extended. There is no additional funding associated with this legislation. Axway, Inc. was awarded the original contract agreement through RFQ00572 which authorized options to renew under Ordinance No. 3235-2017, this ordinance represents the third and final renewal option. The contract agreement was most recently authorized by authority of ordinance 3216-2018, passed December 10, 2018, through purchase order PO164439.
The professional services included in this ordinance are necessary to provide system administration, configuration, and tuning and to provide upgrades required by the app stores and the foundation the app was written on so that it remains compatible with and continues to work with the newer phones and operating systems. Apps are also required to remain up to date with app store upgrades in order to be permitted to submit new versions of your app. Without these services, the city cannot submit new versions of the app and the app will gradually cease to function. The Department of Technology continues to receive requests to enhance MyColumbus with additional information and features. These services are necessary to assist the City in delivering mobile application services to constituents.
EMERGENCY
Emergency action is requested to expedite authorization of this contract agreement/purchase order extension in order to facilitate and maintain uninterrupted services from the vendor and so that these funds can be made available at the earliest possible date to avoid project delays.
FISCAL IMPACT:
There are no additional funds associated with this contract or extension of the current existing purchase order. The remaining balance of $102,450.00 on purchase order PO164439 will be extended.
CONTRACT COMPLIANCE:
Vendor Name: Axway, Inc. CC#:/FID#: 86 - 0834866 Expiration Date: 10/3/2020
DAX Vendor account: # 010562
Title
To authorize the Director of the Department of Technology to enter into year three (3) of a 3 year contract with Axway, Inc. for mobile application development, remediation and enhancement services; to also authorize the extension of existing purchase order PO164439 through April 2, 2021 and authorize the use of any remaining funds/unspent balance existing on purchase order PO164439; and to declare an emergency. ($0.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to enter into year three (3) of a 3 year contract with Axway, Inc. for mobile application development, remediation and enhancement services for the coverage term period from April 3, 2020 through April 2, 2021, at no additional cost;
WHEREAS, this legislation will also authorize the extension of existing purchase order PO164439 through April 2, 2021 and authorize the use of any remaining funds/unspent balance existing on purchase order PO164439. The remaining balance of $102,450.00 on purchase order PO164439 will be extended; and
WHEREAS, there is no additional funding associated with this legislation; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology to enter into year three (3) of a 3 year contract with Axway, Inc. for mobile application development, remediation and enhancement services and to authorize the extension of existing purchase order PO164439 through April 2, 2021 and authorize the use of any remaining funds/unspent balance existing on purchase order PO164439, for the preservation of the public health, peace, property and safety and welfare, now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to enter into year three (3) of a 3 year contract with Axway, Inc. for mobile application development, remediation and enhancement services. The contract coverage term period is from April 3, 2020 through April 2, 2021. This legislation will also authorize the extension of existing purchase order PO164439 through April 2, 2021 and authorize the use of any remaining funds/unspent balance existing on purchase order PO164439. The remaining balance of $102,450.00 on purchase order PO164439 will be extended. There is no additional funding associated with this legislation.
SECTION 2: That the extension of purchase order PO164439, through April 2, 2021 is authorized.
SECTION 3: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.