Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Decker Construction Company for the Pedestrian Safety Improvements - 2020 TRR Sidewalk Replacement project.
The contract work includes replacing sidewalks damaged by tree roots of City trees planted within the public right-of-way, removal of tress as needed, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is May 12, 2020. The project was let by the Office of Support Services through Vendor Services and Bid Express. Four bids were received on March 10, 2020, and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Decker Construction Company $603,543.16 Columbus, OH Majority
G&G Concrete Construction, LLC $734,008.55 Columbus, OH Majority
Columbus Asphalt Paving, Inc. $791,198.92 Gahanna, OH Majority
Strawser Paving Company $848,744.88 Columbus, OH Majority
Award is to be made to Decker Construction Company as the lowest responsive and responsible and best bidder. The Invitation for Bid contains Special Provision 146 that allows us to adjust the contract price to match the budgeted amount. The contract amount will be set at $565,000.00 instead of the low bid amount of $603,543.16. The amount of construction administration and inspection services will be $84,750.00. The total legislated amount is $649,750.00.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Decker Construction Company.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Decker Construction Company is CC004549 and expires 1/2/2022.
3. PRE-QUALIFICATION STATUS
This is a service contract so construction pre-qualification with the City is not required.
4. FISCAL IMPACT
Funding for this contract is available within Fund 7704, the Streets and Highways Bond Fund. An amendment to the 2019 Capital Improvement Budget is required to establish budget authority for the project. Sufficient appropriation and cash exists in Fund 7704, Project P590105 (Pedestrian Safety Improvements) for this expenditure.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to eliminate sidewalk hazards.
Title
To amend the 2019 Capital Improvement budget; to authorize the Director of Public Service to enter into contract with Decker Construction Company for the Pedestrian Safety Improvements - 2020 TRR Sidewalk Replacement project; to authorize the expenditure of up to $649,750.00 from the Streets and Highways Bond Fund to pay for the project; and to declare an emergency. ($649,750.00)
Body
WHEREAS, the Department of Public Service is engaged in the Pedestrian Safety Improvements - 2020 TRR Sidewalk Replacement project; and
WHEREAS, the work for this project consists of replacing sidewalks damaged by tree roots of City trees planted within the public right-of-way; and
WHEREAS, Decker Construction Company will be awarded the contract for the Pedestrian Safety Improvements - 2020 TRR Sidewalk Replacement project; and
WHEREAS, the Department of Public Service requires funding to be available for the Pedestrian Safety Improvements - 2020 TRR Sidewalk Replacement project; and
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget to establish authority within the proper project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Decker Construction Company to eliminate sidewalk hazards, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvements Budget authorized by Ordinance 1326-2019 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / C.I.B. as Amended
7704 / P590105-100112 / Pedestrian Safety Improvements - Refugee Road - Winchester Pike to Hamilton Rd (Voted Carryover) / $330,000.00 / ($330,000.00) / $0.00
7704 / P590105-100082 / Pedestrian Safety Improvements - Eakin Road Sidewalks - Salisbury to Hague (Voted Carryover) / $97,680.00 / ($93,467.00) / $4,213.00
7704 / P590105-100114 / Pedestrian Safety Improvements - SRTS Sidewalks - McGuffey and Duxbury (Voted Carryover) / $115,000.00 / ($87,296.00) / $27,704.00
7704 / P590105-100440 / Pedestrian Safety Improvements - Binns Boroughs SRTS (HCMP) (Voted Carryover) / $66,000.00 / ($66,000.00) / $0.00
7704 / P590105-100441 / Pedestrian Safety Improvements - Cleveland Ave to Lehner Rd (Voted Carryover) / $50,000.00 / ($50,000.00) / $0.00
7704 / P590105-901781 / Pedestrian Safety Improvements - Sidewalk Replacement 2017 (Voted Carryover) / $34,558.00 / ($22,987.00) / $11,571.00
7704 / P590105-100454 / Pedestrian Safety Improvements - 2020 Tree Root (Voted Carryover) / $0.00 / $649,750.00 / $649,750.00
SECTION 2. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Decker Construction Company, 3040 McKinley Avenue, Columbus, Ohio, 43204, for the Pedestrian Safety Improvements - 2020 TRR Sidewalk Replacement project in the amount of up to $565,000.00 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $84,750.00.
SECTION 3. That the expenditure of $649,750.00 or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Infrastructure Management), Project P590105-100454 (Pedestrian Safety Improvements - 2020 Tree Root), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.