Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology to enter into an agreement with vCloud Tech, Inc. for Autodesk software subscription renewal and technical support on behalf of the Departments of Public Service (DPS), Building and Zoning Services and Public Utilities (DPU). The original contract agreement was authorized by bid solicitations RFQ011835 and RFQ012311, through purchase orders PO163711-2 and PO171108-2, in compliance with the requirements of Columbus City Codes, Chapter 329 and included three (3) options to renew. This ordinance authorizes the first renewal option. The coverage term period is from April 1, 2020 to March 31, 2021. The agreement can be extended for two (2) additional one year terms subject to mutual agreement of interested parties and City Council approval.
Autodesk software is used for mapping and to create and/or update shop drawings and architectural plans, making it easier for DPS and DPU to share data with customers, agencies, consultants and other parties with whom they interact. This ordinance will enable these departments to continue receiving updated versions of Autodesk software and access technical support for their software.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.
FISCAL IMPACT:
Funds for this expenditure are budgeted and available within the Department of Technology, Information Services Operating Fund.
CONTRACT COMPLIANCE:
Vendor: vCloud Tech, Inc.; CC #: 46-3104792; Expiration Date: 10/16/2021
(DAX Vendor Acct. #: 012179)
Title
To authorize the Director of the Department of Technology to enter into an agreement with vCloud Tech, Inc. for Autodesk software subscription renewal and technical support on behalf of the Departments of Public Service (DPS), Building and Zoning Services and Public Utilities (DPU); to authorize the expenditure of $53,908.07, from the Department of Technology, Information Services Operating Fund; and to declare an emergency. ($53,908.07)
Body
WHEREAS, the Departments of Public Service, Building and Zoning Services and Public Utilities use Autodesk software used for mapping and to create and/or update shop drawings and architectural plans; and
WHEREAS, it is necessary to renew the current subscription of Autodesk; and
WHEREAS, vCloud Tech, Inc. was awarded the original contract authorized by bid solicitations RFQ011835 and RFQ012311, through purchase orders PO163711-2 and PO171108-2 for the above noted Autodesk subscription renewals; and
WHEREAS, the Department of Technology has a need to enter into an agreement with vCloud Tech, Inc., on behalf of the Departments of Public Service, Building and Zoning Services and Public Utilities to continue Autodesk subscription services; and
WHEREAS, an emergency exists in the daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology to enter into an agreement with vCloud Tech, Inc. for Autodesk software subscription renewal and technical support, for the further preservation of the public health, peace, property, safety and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to enter into an agreement with vCloud Tech, Inc. for Autodesk software subscription renewal and technical support on behalf of the Departments of Public Service (DPS), Building and Zoning Services and Public Utilities (DPU), in the amount of $53,908.07 for the coverage term period from April 1, 2020 to March 31, 2021.
SECTION 2: That the expenditure of $53,908.07 or so much thereof as may be necessary is hereby authorized to be expended from (see attachment 0897-2020 EXP):
Dept.: 47| Div.: 47-01|Obj Class: 03 |Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program: CW001|Section 3: 470104| Section 4: IS02|Section 5: IT1308 {Electricity} |Amount: $972.78|
Dept.: 47| Div.: 47-01|Obj Class: 03 |Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program: CW001|Section 3: 470104| Section 4: IS02|Section 5: IT1309 {Water} |Amount: $6,187.51|
Dept.: 47| Div.: 47-01|Obj Class: 03 |Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program: CW001|Section 3: 470104| Section 4: IS02|Section 5: IT1310 {Sanitary Sewer} |Amount: $6,937.03|
Dept.: 47| Div.: 47-01|Obj Class: 03 |Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program: CW001|Section 3: 470104| Section 4: IS02|Section 5: IT1311 {Storm Sewer} |Amount: $1,849.87|
Dept.: 47| Div.: 47-01|Obj Class: 03 |Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program: CW001|Section 3: 470104| Section 4: IS02|Section 5: IT1316 {DPS Trans. Infrastructure} |Amount: $2,257.80|
Dept.: 47| Div.: 47-01|Obj Class: 03 |Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program: CW001|Section 3: 470104| Section 4: IS02|Section 5: IT1316 {DPS Trans. Infrastructure} |Amount: $15,032.08|
Dept.: 47| Div.: 47-01|Obj Class: 03 |Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program: CW001|Section 3: 470104| Section 4: IS02|Section 5: IT1303 {Building and Zoning Services} |Amount: $20,671.00|
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.