Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew an existing Universal Term Contract (UTC) for the option to obtain Oils, Greases and Fluids with Glockner Oil Company, Inc. This contract provides for the purchase of Oils, Greases and Fluids used by the Division of Fleet Management to maintain city vehicles.
The contract, PO119762 was established in accordance with Request for Quotation RFQ008593 and authorized under Ordinance Number 1335-2018 and will expire June 30, 2020. In accordance with the bid specifications, the City and Glockner Oil Company, Inc. can renew the contract for an additional one year term, or portion thereof, subject to mutual agreement and approval of proper City Authorities. It is the intention of the City to authorize the full one year extension but to only extend the current contract for a period of approximately four (4) months at this time. At the end of that period, market condition will be evaluated to determine if the remainder of the extension period will be utilized. The initial new contract expiration date will be October 30, 2020.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency measure as the current contract will expire on June 30, 2020.
FISCAL IMPACT: No funding is required to renew the option contract. The Department of Finance and Management, Division of Fleet Management, must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to renew a Universal Term Contract for the option to purchase Oils, Greases and Fluids with Glockner Oil Company, Inc., and to declare an emergency.
Body
WHEREAS, the Purchasing Office entered into a Universal Term Contract for Oils, Greases and Fluids for use by the Division of Fleet Management; and
WHEREAS, this contract was entered into in accordance with Chapter 329 of the Columbus City Code, pursuant to solicitation RFQ008593 with Glockner Oil Company, Inc. deemed the lowest, most responsive, responsible and best bidder, and
WHEREAS, in accordance with the bid specifications, the City and Glockner Oil Company, Inc. can renew the contract for an additional one year period, or portion thereof, subject to mutual agreement and approval of proper City authorities; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Division of Fleet Management, in that it is immediately necessary to authorize the Finance and Management Director to renew a Universal Term Contract with Glockner Oil Company, Inc. for the option to obtain Oils, Greases and Fluids, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew the option contract with Glockner Oil Company, Inc., PO119762 for a period of one (1) year, from June 30, 2020 to and including June 30, 2021.
SECTION 2. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.