Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional consulting service agreement with EMA, Inc. to develop a Work and Asset Management Road Map. The scope of work will include conducting a department-wide needs assessment, preparing a Work and Asset Management System Request For Proposal, and compiling a report analyzing current market software that meets the Department's needs as determined by the Work and Asset Management System RFP.
A modern and agile Work and Asset Management System will allow the Department to more efficiently track and maintain its various assets as well as produce data to further analyze how we address maintenance and replacement needs.
PROCUREMENT: The project was formally advertised on the Vendor Services website and Bonfire from January 16, 2020 to February 14, 2020. The city received three (3) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on February 28, 2020. The Evaluation Committee selected EMA, Inc. as the vendor for this project.
SUPPLIER: EMA, Inc. (41-1467091, DAX#007843) expires 7/3/2021 (MAJ)
The company is not debarred according to the Excluded Party Listing System of the Federal Government.
FISCAL IMPACT: Funding has been identified within the Department of Public Utilities 2020 Operating Budget in the amount of $197,910.00 for this purpose.
$0 was spent in 2019.
$0 was spent in 2018.
Title
To authorize the Director of Public Utilities to enter into a professional service agreement with EMA, Inc. for the development of a Work and Asset Management Road Map, including a Work and Asset Management System Request for Proposal, and to authorize the expenditure of $197,910.00 from the Sanitary Sewer Operating Fund, Water Operating Fund, Power Operating Fund, and Stormwater Operating Fund ($197,910.00).
Body
WHEREAS, the Department of Public Utilities advertised a Request for Proposals to support the development of a Work and Asset Management Road Map and Request for Proposal; and
WHEREAS, three (3) proposals were received and evaluated according to the provisions of Columbus City Code Chapter 329; and
WHEREAS, based on the evaluation of the proposals, the Department of Public Utilities accepted the proposal submitted by EMA, Inc.; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Public Utilities to enter into a professional service agreement with EMA, Inc. for the development of a Work and Asset Management Road Map, including a Work and Asset Management System Request for Proposal; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into a professional service agreement with EMA, Inc. for the development of a Work and Asset Management Road Map, including a Work and Asset Management System Request for Proposal.
SECTION 2. That said firm shall conduct the work to the satisfaction of the Director of the Department of Public Utilities.
SECTION 3. That the expenditure of $197,910.00 or so much thereof as may be needed, is hereby authorized in Fund 6100 Sanitary Sewer Operating Fund, Fund 6000 Water Operating Fund, Fund 6300 Power Operating Fund, and Fund 6200 Stormwater Operating Fund, in object class 03 Services in the amount of $197,910.00 per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.