Explanation
BACKGROUND: This ordinance authorizes the appropriation and expenditure in an amount up to $2,150,555.00 of the Emergency Solutions Grant (ESG-CV) from the U.S. Department of Housing and Urban Development and authorizes the Director of Development to enter into contract with the Community Shelter Board for the administration of the grant in an amount up to $2,150,555.00.
The U.S. Department of Housing and Urban Development (HUD) allocated Emergency Solutions Grants (ESG) Program funds to the City of Columbus in the amount of $2,150,555.00, as authorized by the Coronavirus Aid, Relief, and Economic Security Act (CARES Act), Public Law 116-136. These special ESG-CV funds are to be used to prevent, prepare for, and respond to the coronavirus pandemic (COVID-19) among individuals and families who are homeless or receiving homeless assistance and to support additional homeless assistance and homelessness prevention activities to mitigate the impacts of COVID-19.
The Community Shelter Board (CSB), a non-profit organization, has been selected because of their history with the city and the homeless service community in the funding and coordination of services to homeless individuals and families, as well as, their established administrative procedures to effectively and efficiently implement such services. CSB is a recipient of the City’s regular ESG allocation of funds from HUD.
The Community Shelter Board (CSB) will establish new, temporary emergency shelters for two purposes: 1) de-concentration of existing emergency shelters to increase social distancing required to reduce the spread of COVID-19 and 2) isolation and quarantine of households experiencing homelessness who are showing symptoms of COVID-19 or have positive tests for COVID-19.
Use of funds for the new temporary shelters will include ESG-eligible Operations and Essential Services costs, including staffing, transportation, space, security, environmental services, laundry, food, and supplies.
This grant is authorized under the 2020 Action Plan, per Ordinance 2162-2019.
Emergency legislation is needed in order to continue implementation of efforts to respond to the coronavirus pandemic (COVID-19) on behalf of persons experiencing or at risk of experiencing homelessness.
FISCAL IMPACT: Funding for this agreement in the amount of $2,150,555.00 is supported by the anticipated 2020 Emergency Solutions Grant-CV (ESG-CV) awarded to the City of Columbus by HUD.
CONTRACT COMPLIANCE: the vendor number is 004795 and expires 1/8/2021.
Title
To authorize the appropriation and expenditure in an amount up to $2,150,555.00 of the Emergency Solutions Grant (ESG-CV) from the U.S. Department of Housing and Urban Development; to authorize the Director of Development to enter into contract with the Community Shelter Board for the administration of the grant in an amount up to $2,150,555.00; and to declare an emergency. ($2,150,555.00)
Body
WHEREAS, the City of Columbus is a participating jurisdiction of the U.S. Department of Housing and Urban Development for 2020;
WHEREAS, the City is a current recipient of Emergency Solutions Grant funds from HUD;
WHEREAS, the U.S. Department of Housing and Urban Development (HUD) allocated Emergency Solutions Grants (ESG) Program funds to the City of Columbus in the amount of $2,150,555.00, as authorized by the Coronavirus Aid, Relief, and Economic Security Act (CARES Act), Public Law 116-136;
WHEREAS, these special ESG-CV funds are to be used to prevent, prepare for, and respond to the coronavirus pandemic (COVID-19) among individuals and families who are homeless or receiving homeless assistance; and to support additional homeless assistance and homelessness prevention activities to mitigate the impacts of COVID-19;
WHEREAS, this ordinance authorizes the Director of Development to enter into contract with the Community Shelter Board; and
WHEREAS, an emergency exists in the usual daily operation of the City in that it is immediately necessary to enter into contract with Community Shelter Board so that necessary services will not be interrupted, all for the preservation of the public health, peace, property, safety and welfare; and NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies in Fund 2220 (General Government Grant) and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the grant period, the sum of $2,150,555.00 is appropriated upon receipt of Notice of Award in Fund 2220 (General Government Grant), Dept-Div 44-10 (Housing), Grant No to be determined by Auditor, Object Class 03 (Services) per the accounting codes attached to this ordinance.
SECTION 2. That the expenditure of $2,150,555.00 or so much thereof as may be necessary is hereby authorized in Fund 2220 (General Government Grant Fund), Dept-Div 44-10 (Housing), in Object Class 03 (Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the Director of the Department of Development is hereby authorized to enter into a contract with the Community Shelter Board in an amount up to $2,150,555.00 for the purpose of preventing, preparing for, and responding to the coronavirus pandemic (COVID-19) among individuals and families who are homeless or receiving homeless assistance; and supporting additional homeless assistance and homelessness prevention activities to mitigate the impacts of COVID-19.
SECTION 7. That this contract is awarded pursuant to the relevant provisions of Chapter 329 of City Code relating to the process for awarding not for profit service contracts.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.