Explanation
This ordinance is to authorize the Director of the Finance and Management to enter into a contract with Bobcat Enterprises Inc. for the purchase of one (1) Compact Excavator and with Buckeye Power Sales Company for the purchase of one (1) Trailer for the Department of Recreation and Parks - Building Maintenance Section.
Background: The Building Maintenance Section is responsible for the maintenance of all Recreation and Parks Facilities in the City of Columbus. The compact excavator and trailer will be used to repair and maintain the facilities.
The Purchasing Office advertised bid RFQ014862. Six (6) bids were received as follows:
Vendor Manufacturer /Model Bid Amount
Bobcat Enterprises Inc. / #004399 Bobcat Excavator $34,608.80
Cronkhite Trailer $5,980.00
Buckeye Power Sales Company /
#006053 Yanmar Vio35 Compact Mini Excavator $43,100.00
Coyote Trailer $5,780.00
Southeastern Equipment Co. Inc. /
#006684 Kobelco SK25 Compact Excavator $40,406.00
Case CX26C Compact Excavator $42,388.00
Cronkhite 2616 Trailer $6,040.00
JC Enterprises / #008983 Compact Excavator $51,221.00
Trailer $11,553.00
Holden Industries / #007991 Compact Excavator No Bid
Trailer $8,668.00
Technology International Inc. /
#009840 Compact Excavator $54,290.00
Trailer $6,065.00
Low Bidder for the Compact Excavator / Bobcat Enterprises Inc. bid met all specifications and can hold pricing for 180 days.
Low Bidder for the Trailer / Buckeye Power Sales Co. bid met all specifications and can hold pricing for 180 days.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on February 14, 2020 and received by the Finance and Management Department on March 5, 2020.
Bobcat Enterprises Inc. / #004399 Bobcat Excavator $34,608.80
ODI designation / EBO_CC
Buckeye Power Sales Company / #006053 Coyote Trailer $ 5,780.00
ODI designation / EBO_CC
After reviewing the proposals that were submitted, it was determine that Bobcat Enterprises Inc. was the lowest and most responsive bidder for the Compact Excavator and Buckeye Power Sales Company was the lowest and most responsive bidder for the Trailer.
Bobcat Enterprises Inc. and Buckeye Power Sales Company has met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Bobcat Enterprises Inc.
9605 Princeton Glendale Rd.
Hamilton, OH 45011
Tim Cannon, 614-876-1116
CC004399 / # 310860716
June 21, 2020
Buckeye Power Sales Co.
6850 Commerce Court Dr.
Blacklick, OH 43004
Greg Bohls, 614-861-6000
CC006053 / # 314365080
May 10, 2020
Emergency Justification: Emergency action is being requested in order to have equipment delivered and available as soon as possible so the equipment can be utilized for ongoing maintenance operations. This ordinance is establishing the funding required for awarding the various vendors noted herein. Equipment will be ordered immediately upon the approval of this ordinance and resulting purchase orders.
Benefits to the Public: Facilities and parkland maintained by the City enhances the quality of life of our citizens. The equipment will allow for the continued maintenance and upkeep of facilities and parkland.
Community Input/Issues: The community has expressed a desire for accessible and well-maintained facilities and parkland.
Area(s) Affected: All City of Columbus Recreation and Parks Facilities
Master Plan Relation: The Master Plan’s focus on creating improved facilities and parks is supported by these improvements.
Fiscal Impact: $40,388.80 is budgeted and available from within the Voted Parks and Recreation Bond Fund 7702 to meet the financial obligations of these expenditures.
Title
To authorize the Director of the Department of Finance and Management to enter into a contract with Bobcat Enterprises Inc. and Buckeye Power Sales for the purchase of one (1) compact excavator and one (1) trailer for the Recreation and Parks Department - Building Maintenance Section in accordance with bids received in the Purchasing Office on RFQ014862; to authorize the transfer of $21,434.75 within the Recreation and Parks Bond Fund; to amend the 2019 Capital Improvements Budget Ordinance 1326-2019; to authorize the expenditure of $40,388.80 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($40,388.80)
Body
WHEREAS, it is necessary to authorize the Director of Recreation and Parks to enter into a contract with Bobcat Enterprises Inc. and Buckeye Power Sales for the purchase of one (1) compact excavator and one (1) trailer for the Recreation and Parks Department - Building Maintenance Section in accordance with bids received in the Purchasing Office on RFQ014862; and
WHEREAS, it is necessary to authorize the transfer of $21,434.75 within the Recreation and Parks Bond Fund 7702; and
WHEREAS, it is necessary to amend the 2019 Capital Improvements Budget Ordinance 1326-2019; and
WHEREAS, it is necessary to authorize the expenditure of $40,388.80 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department that it is immediately necessary to authorize the Director of the Department of Finance and Management to enter into a contract with Bobcat Enterprises Inc. and Buckeye Power Sales Company, so the equipment can be utilized for ongoing maintenance operations thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and is hereby authorized to enter into contracts with Bobcat Enterprises and Buckeye Power Sales for the purchase of one (1) compact excavator and one (1) trailer.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $21,434.75 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2019 Capital Improvements Budget Ordinance 1326-2019 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702; P510017-100000; Park and Playground Development (Voted Carryover) / $0 / $ 1,621 / $1,621 (to match cash)
Fund 7702; P510029-100000; Facility Upgrades (Voted Carryover) / $0 / $ 2,069 / $2,069 (to match cash)
Fund 7702; P510035-100000; Facility Renovations (Voted Carryover) / $0 / $ 15,545 / $15,545 (to match cash)
Fund 7702; P510716-100001; Recreation Center Security Enhancements (Voted Carryover) / $0 / $ 2,200 / $2,200 (to match cash)
Fund 7702; P510017-100000; Park and Playground Development (Voted Carryover) / $ 1,621 / ($1,621) / $0
Fund 7702; P510029-100000; Facility Upgrades (Voted Carryover) / $ 2,069 / ($2,069) / $0
Fund 7702; P510035-100000; Facility Renovations (Voted Carryover) / $ 15,545 / ($15,545) / $0
Fund 7702; P510716-100001; Recreation Center Security Enhancements (Voted Carryover) / $ 2,200 / ($2,200) / $0
Fund 7702; P511011-100000; Maintenance Equipment (Voted Carryover) / $0 / $21,435 / $21,435
SECTION 7. For the purpose stated in Section 1, the expenditure of $40,388.80 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.