Explanation
Background: This ordinance authorizes the Finance and Management Director to establish purchase orders for the purchase of approximately 50 pre-owned unmarked vehicles for the Division of Police. These vehicles will replace out of life cycle vehicles. The purchase orders for these vehicle purchases will be issued from Universal Term Contracts (UTCs) that have been previously established by the City of Columbus Purchasing Office.
Ricart Properties, Inc., vendor#004963, PA004555 - Pre-Owned Vehicles - expires 3/30/23
Fiscal Impact: This ordinance authorizes an expenditure of $1,000,000.00 from the Special Income Tax fund for the purchase of vehicles for the Division of Police. The Department of Finance and Management budgeted $9.0 million in the Special Income Tax Fund for 2020 Citywide Vehicle Acquisitions. The Fleet Management Division expended $4.1 million in 2019 and $6.5 million in 2018 from the Special Income Tax Fund for the purchase of vehicles and associated up-fitting for General Fund Departments.
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish purchase orders with Ricart Properties, from a previously established Universal Term Contract (UTC), for the purchase of vehicles for use by the Division of Police; and to authorize the appropriation and expenditure of $1,000,000.00 from the Special Income Tax fund. ($1,000,000.00)
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WHEREAS, the Division of Police has a need to replace older high mileage and high maintenance vehicles; and
WHEREAS, the replacement of these vehicles will help eliminate some out of “life cycle” vehicles; and
WHEREAS, Ricart Properties successfully bid and was awarded PA004555 - Pre-Owned Vehicles - expires 3/30/23 ; and
WHEREAS, funding for these vehicles is budgeted and available within the Special Income Tax fund; and
WHEREAS, it is necessary to authorize the expenditure of $1,000,000.00 from the Special Income Tax Fund for the purchase of vehicles; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Safety to authorize the Director of Finance and Management to establish purchase orders with Ricard Properties for the purchase of vehicles; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to establish purchase orders, from previously established Universal Term Contracts, for the acquisition of unmarked vehicles for use by the Division of Police. The current UTC vendor is as follows:
Ricart Properties, Inc., vendor#004963, PA004555 - Pre-Owned Vehicles - expires 3/30/23
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2020, the sum of $1,000,000.00 is appropriated in the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06, per the account codes in the attachment to this ordinance:
See Attached File: Ord 0909-2020 Legislation Template.xls
SECTION 3. That the expenditure of $1,000,000.00, or so much thereof as may be necessary in regard to the actions authorized in Sections 1 and 2, be and is hereby authorized and approved from the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06 per the accounting codes in the attachment to the ordinance:
See Attached File: Ord 0909-2020 Legislation Template.xls
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.
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