Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with New Comer Concrete Services, Inc. for restoration of the concrete parking lot at the Department of Technology Arlingate facility.
The purpose of this project is to restore the concrete parking lot pavement at the Arlingate facility. In addition to parking lot pavement, the existing brick pavers at the main entrance of the facility will also be replaced with concrete pavement.
Formal bids were solicited and the City received four (4) bids (0 FBE, 0 MBE) on March 5, 2020 as follows:
Company City Bid Amount AS1/FBE/MBE
New Comer Concrete Services, Inc. Columbus $142,550.42 EBOCC
Procon Professional Services, Inc. Columbus $158,079.00 EBOCC
Strawser Paving Company Circleville $159,251.00 EBOCC
Decker Construction Company Columbus $163,800.00 EBOCC
New Comer Concrete Services, Inc. submitted the lowest bid and the Office of Construction Management therefore recommends the bid award be made to the lowest, responsive and responsible bidder, New Comer Concrete Services, Inc.
New Comer Concrete Services, Inc. Contract Compliance No. 34-1302197, expiration date December 20, 2021.
Emergency action is requested so that work can begin immediately and the existing parking lot pavement as well as the pavers to the main entrance can be replaced as quickly as possible.
Fiscal Impact: This legislation authorizes an expenditure of $142,550.42 from the Department of Technology Information Service Bond Fund with New Comer Concrete Services, Inc. for services related to Arlingate Parking Lot Restoration at 1601 Arlingate Lane. These funds were budgeted within the Department of Technology Information Service Bond Fund.
Title
To authorize the Director of Finance and Management to enter into a contract, on behalf of the Office of Construction Management, with New Comer Concrete Services, Inc. for services related to the Arlingate Parking Lot Restoration; to authorize the transfer of $142,550.42 within the Department of Technology Information Services Bond fund; to authorize the expenditure of $142,550.42 from the Department of Technology Information Service Bond Fund; and to declare an emergency. ($142,550.42)
Body
WHEREAS, it is necessary to authorize transfers between projects within the Information Services Bond Fund; and
WHEREAS, it is necessary to authorize the Director of the Finance and Management Department, Office of Construction Management, to enter into a contract for services related to the Arlingate Parking Lot Restoration, and
WHEREAS, the Office of Construction Management solicited bids for this project and four firms submitted bids on March 5, 2020; and
WHEREAS, New Comer Concrete Services, Inc. was deemed the lowest, responsive, and responsible; and
WHEREAS, it is necessary to authorize the expenditure $142,550.42 from the Department of Technology Information Service Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with New Comer Concrete Services, Inc. for services related to Arlingate Parking Lot Restoration, so that such restorations can begin as quickly as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract, on behalf of the Office of Construction Management, with New Comer Concrete Services, Inc. for services related to the Arlingate Parking Lot Restoration.
SECTION 2. That the transfer of $142,550.42, or so much thereof as may be necessary, is hereby authorized within Fund 5105 (Information Services Bond Fund), per the accounting codes in the attachment of this ordinance.
See attached: Ord 2491-2019 legislation template
SECTION 3. That the expenditure of $142,550.42, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in Fund 5105 (Department of Technology Information Service Bond Fund), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
See attached: Ord 0921-2020 legislation template
SECTION 4. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.