Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew an existing Universal Term Contract (UTC) for the option to obtain video storage with CDW Government, LLC. This contract provides for body camera video storage for the Police Division.
The contract, PO063206 was established in accordance with Request for Quotation RFQ004361 and authorized under Ordinance Number 1094-2017 and will expire May 31, 2020. In accordance with the bid specifications, the City and CDW Government, LLC can renew the contract for an additional one year term subject to mutual agreement and approval of proper City Authorities. The new contract expiration date will be May 31, 2021.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency measure as the current contract expires May 31, 2020.
FISCAL IMPACT: No funding is required to renew the option contract. The Police Division must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to renew a Universal Term Contract for the option to purchase video storage with CDW Government, LLC; and to declare an emergency.
Body
WHEREAS, the Purchasing Office entered into a Universal Term Contract for Video Storage for use by the Police Division; and
WHEREAS, this contract was entered into in accordance with Chapter 329 of the Columbus City Code, pursuant to solicitation RFQ004361 with CDW Government, LLC deemed the lowest, most responsive, responsible and best bidder, and
WHEREAS, in accordance with the bid specifications, the City and CDW Government, LLC can renew the contract for an additional one year period, subject to mutual agreement and approval of proper City authorities; and
WHEREAS, an emergency exists in the usual daily operation of the Public Safety Department, Division of Police, in that it is immediately necessary to authorize the ...
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