Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with Hazen and Sawyer, for the Residuals Management Plan Update - Part 2 Project, in an amount up to $229,000.00, for Division of Water Contract No. 2322.
The work to be performed involves providing professional engineering services to develop procurement documents that the Division of Water (DOW) will use to procure turnkey dewatering services to dewater, store, haul, and beneficially reuse water treatment residuals (WTR) from the Dublin Road Water Plant (DRWP), Hap Cremean Water Plant (HCWP) and/or McKinley Avenue Quarry (MAQ).
Planning Area is Citywide - 99.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
Water treatment facilities produce large volumes of residuals on a daily basis that must be continuously disposed of or reused. Any disruption to the residuals handling operation can result in a shutdown to the water treatment system; thus, residuals handling is a critical component of the City’s water supply system. This project is necessary to identify and select turnkey residuals disposal and/or reuse options for the Division’s HCWP and DRWP so that DOW can continue to provide a long-term and reliable water supply to the central Ohio area.
3. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. understanding of project/project approach, 2. past performance, 3. environmentally preferable consultant, and 4. local workforce.
One Request for Proposal (RFP) was received on March 6, 2020 from Hazen and Sawyer.
An evaluation committee reviewed the proposal and recommends that the Residuals Management Plan Update Project - Part 2 Project be awarded to Hazen and Sawyer.
The Contract Compliance Number for Hazen and Sawyer is 13-2904652 (expires 3/5/22, MAJ) and their DAX Vendor Number is 630. Additional information regarding this bidder, description of work, contract time frame, and detailed amount can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Hazen and Sawyer.
4. FUTURE RENEWALS: Three future contract renewals were identified in the RFP.
5. FISCAL IMPACT: There are sufficient funds within the Water G.O. Bonds Fund - Fund No. 6006, however, an amendment to the 2019 Capital Improvements Budget will be necessary.
Title
To authorize the Director of Public Utilities to enter into a professional engineering services agreement with Hazen and Sawyer for the Residuals Management Plan Update Project - Part 2 Project; to authorize an expenditure up to $229,000.00 within the Water General Obligations Bonds Fund; for the Division of Water; and to amend the 2019 Capital Improvements Budget. ($229,000.00)
Body
WHEREAS, one (1) technical proposal for professional engineering services for the Residuals Management Plan Update Project - Part 2 Project was received on March 6, 2020; and
WHEREAS, the Department of Public Utilities recommends that the agreement be awarded to Hazen and Sawyer; and
WHEREAS, it is necessary to authorize an expenditure of funds within the Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a professional engineering services agreement with Hazen and Sawyer for the Residuals Management Plan Update Project - Part 2 Project; for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a professional engineering services agreement for the Residuals Management Plan Update Project - Part 2 Project with Hazen and Sawyer (FID #13-2904652), 150 East Campus View Blvd., Suite 150, Columbus, OH 43235; for an expenditure up to $229,000.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That the 2019 Capital Improvements Budget is hereby amended, in Fund 6006 - Water G.O. Bond Fund, as follows:
Project No. | Project Name | Current Authority | Revised Authority | (Change)
P690540-100000 (NEW) | Residuals Mgmt. Plan Update | $250,000 | $21,000 | -$229,000
P690540-100001 (NEW) | Residuals Mgmt. Plan Update-Pt. 2 | $0 | $229,000 | +$229,000
SECTION 3. That the expenditure of $229,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bond Fund, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.