Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to renew an existing professional engineering services agreement with Hatch Associates Consultants, Inc. for the Blacklick Creek Main Trunk Rehabilitation CIP #650725-100011. Work items previously completed include field surveying of manholes, manhole inspections, closed circuit televising and man-entry inspections to assess the structural and operational condition of the large diameter trunk sewers, and production of a Technical Memorandum outlining the structural and operational conditions of the sewers. Services to be performed as part of this contract modification include construction survey, production of construction drawings and bidding documents, permitting, services during construction, and production of record drawings.
Planning Area = 64-Far South
1.1 Amount of additional funds to be expended: $205,238.69
Original Contract Amount: $ 1,097,054.36 PO002345/ PO182085
Renewal No. 1 (current): $ 205,238.69
Total (Orig. + Renewal 1) $1,302,293.05
1.2. Reason other procurement processes are not used:
This is a planned modification/renewal of the existing contract. Given the highly technical nature of the project and the specialized knowledge of the project area required to complete the services, it would be more costly to solicit proposals for completions of the services by other parties.
1.3. How cost of renewal was determined:
Estimates for the number of hours needed to complete each of the tasks within the scope of services were negotiated by the consultant and the City. Costs were generated using the projected hourly rates for the duration of the proposed services.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
The sewers apart of this project are considered to be highly critical assets for the City since they provide sanitary service to a large portion of the City. Performing repairs on these sewers will reduce the risk of any potential failures of assets having significant financial, social, and environmental consequences.
3. CONTRACT COMPLIANCE INFO: 13-6094431, expires 5/21/2020, Majority, DAX No. 025646
4. FUTURE CONTRACT MODIFICATION(S): No future renewals are anticipated.
5. FISCAL IMPACT: There are sufficient funds within the Sewer General Obligation Bond Fund 6109 for this expenditure.
Title
To authorize the Director of Public Utilities to renew the professional engineering services agreement with Hatch Associate Consultants, Inc. for the Blacklick Creek Main Trunk Rehabilitation project; and to authorize the expenditure of $205,238.69 from the Sewer General Obligation Bond Fund. ($205,238.69)
Body
WHEREAS, Contract No. PO002345 was authorized by Ordinance No. 2636-2015 passed November 23, 2015; and
WHEREAS, Contract Renewal No. 1 (current) is needed to continue the engineering work needed for the Blacklick Creek Main Trunk Rehabilitation Project; and
WHEREAS, it is necessary to authorize an expenditure of funds within the Sewer General Obligation Bond Fund 6109; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to renew the professional engineering services agreement with Hatch Associates Consultants, Inc. for the Blacklick Creek Main Trunk Rehabilitation Project, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to renew the professional engineering services agreement with Hatch Associates Consultants, Inc., 88 E. Broad Street; Suite 1980, Columbus, OH 43215, for the Blacklick Creek Main Trunk Rehabilitation Project, in an amount up to $205,238.69.
SECTION 2. That this renewal is in compliance with Chapter 329 of Columbus City Codes.
SECTION 3. That the expenditure of up to $205,238.69 from the Sewer General Obligation Bond Fund 6109, is authorized per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.