Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to renew an existing engineering agreement for the Artane/Parkwood Blueprint Linden Project with Hazen & Sawyer.
The work performed to date includes review of existing information including record drawings and flooding complaints, field investigations and stakeholder interaction, surveying, hydrologic and hydraulic analyses of the existing sewer system and proposed improvements, production of a Preliminary Engineering Report and accompanying maps/exhibits summarizing the costs and benefits of the proposed improvements, and all associated meetings, etc. Production of detailed design drawings, the associated technical specifications, meeting with stakeholders, submission of permit applications, and providing responses to all contractor inquires during the bidding process
The specific work activities of this renewal includes development of detailed construction drawings and bidding documents, meetings with stakeholders, submission of permits, and providing responses to all contractor inquires during the bidding process.
Columbus Community: 49 - North Central
PROJECT MODIFICATION:
Amount of additional funds to be expended: $499,264.84
Original Contract (EL016133) $1,299,972.06
Modification # 1 (PO048027) $1,008,209.87
Renewal (current) $ 499,264.94
Total $2,807,446.87
Reasons additional goods/services could not be foreseen:
This is a planned contract renewal/modification.
Reason other procurement processes are not used:
This is a planned renewal/modification. Re-bid of the project will likely result in a higher project costs as much of the project history would be lost and required to be rediscovered by another consultant.
How cost of modification was determined:
The cost of the renewal was determined by negotiations between Hazen & Sawyer and DOSD.
PROJECT TIMELINE: Original contract: 9/16/14 through 12/31/16; Previous planned contract modification: 12/31/16 through 8/31/18. This current planned contract renewal will continue the project through 2021.
EMERGENCY DESIGNATION: Emergency designation is not requested at this time.
CONTRACT COMPLIANCE NO: 13-2904652 | MAJ | Expires 3/5/2022 | Vendor # 000630
ECONOMIC / ENVIRONMENTAL IMPACT: The City has embarked upon its approved Wet-Weather Management Plan (WWMP). Currently, that plan is almost entirely comprised of a series of treatment plant capacity upgrades, storage tanks, tunnels, and other piping system augmentations; collectively known as “gray” infrastructure. After approval of the WWMP, the use of more renewable, sustainable, and environmentally friendly systems, commonly referred to as “green” infrastructure, has been recognized and implemented in many communities as a potential solution to many of the elements associated with consent order requirements. It is anticipated there will be a greater impact to both economic impact and advantages by implementing a group of smaller projects which would be conducive for competition with local suppliers and vendors as opposed to the large scale, previously devised, WWMP projects. Community and Outreach for the project will be conducted by the City, the selected consultant and the Public Outreach Consultant, RAMA Consulting, which is currently under contract for this work.
FISCAL IMPACT: This legislation authorizes the Director to expend up to $499,264.94 from the Sewer General Obligation Bond Fund 6109.
Title
To authorize the Director of Public Utilities to renew an existing engineering agreement with Hazen & Sawyer for the Artane/Parkwood Blueprint Linden Project; and to authorize the expenditure of $499,264.94 from the Sewer General Obligation Bond Fund. ($499,264.94)
Body
WHEREAS, Contract No. EL016133 was authorized by Ordinance No. 1276-2014, passed by the Columbus City Council on July 21, 2014, executed by the Director of Public Utilities August 26, 2014, approved by the City Attorney on September 10, 2014, and certified by the City Auditor on September 15, 2014; and
WHEREAS, Contract No. PO048027 was authorized by Ordinance No. 3036-2016, passed by the Columbus City Council on January 9, 2017, executed by the Director of Public Utilities on February 17, 2017, approved by the City Attorney on February 17, 2017, and certified by the City Auditor on February 21, 2020; and
WHEREAS, it is necessary to authorize a renewal of the Artane/Parkwood Blueprint Linden Project agreement with Hazen & Sawyer for the Division of Sewerage and Drainage; and
WHEREAS, it is necessary to authorize the expenditure of up to $499,264.94 from the Sewer General Obligation Bond Fund 6109; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director of Public Utilities to renew the engineering agreement for the Artane/Parkwood Blueprint Linden Project, for the preservation of the public health, peace, property, and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Public Utilities is hereby authorized to renew the engineering agreement with Hazen & Sawyer 150 E. Campus View Blvd.; Columbus, Ohio; 43235 for the Artane/Parkwood Blueprint Linden Project in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage and Drainage.
SECTION 2: That the Director of Public Utilities is hereby authorized to expend a total of $499,264.94 from the Sanitary Sewer General Obligation Bond Fund 6109 for the Blueprint Linden Artane/Parkwood Project per the accounting codes in the attachment to this ordinance.
SECTION 3. That the said firm, Hazen & Sawyer, shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.