Explanation
Background: This legislation authorizes the Finance and Management Director to issue purchase orders, on behalf of the Fleet Management Division, with Enterprise Holdings Inc. for the rental of vehicles on behalf of City Departments, through a State of Ohio cooperative contract. The rentals are used by the Recreation and Parks, Health, and Safety Departments.
Ordinance #582-87 authorizes City agencies to participate in Ohio Department of Administrative Services (DAS) cooperative contracts. The State of Ohio cooperative contract RS902820 with Enterprise Holdings, Inc. expires 9/15/2021.
Fiscal Impact: This legislation authorizes an expenditure of $68,500.00 from the Fleet Management Operating Fund with Enterprise Holdings Inc. for the rental of passenger and cargo vans for use by City Departments. The Fleet Management Division budgeted $60,000.00 within the Fleet Operating Fund for vehicle rentals in 2020. In 2019, $66,000.00 was expended for vehicle rental. In 2018, $72,000.00 was expended for these services.
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish purchase orders for vehicle rental services with Enterprise Holdings Inc. in accordance with the terms and conditions of State of Ohio Cooperative Contracts; and to authorize the expenditure of $68,500.00 from the Fleet Management Operating Fund ($68,500.00)
Body
WHEREAS, there is a need for the Fleet Management Division to rent cargo and passenger vans for use by the Recreation & Parks Department for their 2019 summer programs and for other City department needs; and
WHEREAS, funding for these vehicles is budgeted and available within the Fleet Management Operating Fund; and
WHEREAS, Ordinance #582-87 authorizes city agencies to participate in Ohio DAS Cooperative contracts and State Contract RS902820 is available for vehicle rental services; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Recreation and Parks to authorize the Director of Finance and Management, on behalf of the Fleet Management Division, to establish purchase orders for vehicle rental using the State of Ohio Cooperative Contract with Enterprise Holdings, Inc.;
NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to establish purchase orders with Enterprise Holdings, Inc. pursuant to the terms and conditions of State of Ohio Cooperative Contracts, as follows:
State Contract No. RS902820 ;Enterprise Holdings Inc., expires 9/15/2021
Vehicle rental services ($68,500.00)
SECTION 2. That the expenditure of $68,500.00, or so much thereof as may be necessary in regard to the action authorized in Section 1, is hereby authorized and approved from the Fleet Management Operating Fund 5200, SubFund 520001 in Object Class 03, per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 1005-2020 Legislation Template.xls
SECTION 3. That the monies in the foregoing SECTION 2 shall be paid upon order of the Director of Finance and Management and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.